Facilities Planning Administrator - London, United Kingdom - Hitachi Rail Limited

Hitachi Rail Limited

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Description

Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the around the globe? Come and join the fastest growing rail business in the world

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey.

With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions.

We are working to Inspire the Next - and this is your chance to be part of it.

Your new role
Please note this is a Fixed Term Contract position for up to 18 months.

Reporting directly to the Train Maintenance Centre's Facilities Manager, this role will plan preventative and corrective maintenance, call outs and repairs.

This position would suit a proactive, self-driven individual who is able to successfully plan around daily operational requirements, 3rd party contractors, availability of materials, staff availability and when there will be access to rolling stock (trains).

Specifically but not limited to, you will be responsible for the following deliverables:

The Facilities Planner will be responsible for planning all Infrastructure maintenance and repairs to ensure that the contractual and legal compliance for TMC's (Train Maintenance Centre) is achieved.
Responsible for monitoring compliance with the TSA DAC's and Annex "Major Maintenance and Overhaul" (MMO) plans for each TMCs to ensure financial draw down is achieved. Any changes to the MMO needs to be recorded, approved and updated in SAP.
Work closely with TMC Facilities and BA colleagues to ensure all facilities maintenance is undertaken within the required time scales, any deviation must be recorded and brought to the attention of the Local Facility Manager.
Planning will require working closely with the Operation Teams at the TMC, arranging contractor attendance, spare parts & materials availability, staff availability and if required access to rolling stock and drivers.
Responsible for producing all reports in line with the contractual requirements to include but not limited to procurement, finance, contractual KPI's, health, safety and environmental reporting, Daily weekly monthly Maintenance due reporting and maintenance undertaken vs maintenance achieved.
Monitoring of available resource levels to ensure that sufficient resource is available to meet the required demand. Bring any shortfalls in demand to the attention of the Facilities Manager.
Management of SAP data input to ensure all facilities maintenance and repair work undertaken by the facilities team or contractors is recorded within the SAP system correctly to include recording of time taken and materials used.
Support any facilities audits from internal Business Assurance and external customers and bodies including the ORR and BSI.
Administration of Master Asset and Maintenance Pans in SAP, undertake any changes in periodicities, materials, resource as instructed by the Facilities Manager.
Ensure that any conflicts/constraints are identified, rescheduling and solutions developed in a timely manner through close liaison with the key stakeholders.
Identify efficiencies with schedule development processes aimed at optimising maintenance and process is development.
Act as SAP super user for the UK Facilities Team include mentoring and training where required.
To provide assistance in implementing and maintaining departmental records and procedures.

Reactive work

Reactive work
input, tracking, close out and reporting. Network Rail fault logging and tracking. Transferring of work arising from external/internal reports to reactive work.

Administration, access, training and use of 3rd party online portals where required
Administration of contractor attendance, maintaining service sheets, tracking relevant documentation and induction where required.
Capturing the Facilities Team training requirements and liaising with the training department for delivery of training to the team.
Tracking of the required safety critical and operational briefs and reporting finding to the enable the management team.
Produce analysis and management reporting to the Head of Facilities to monitor the performance of the assets, service providers and statutory compliance.
Assist and undertaken other duties as instructed by the UK Head of Facilities.

About you

Competences
Essential

Excellent written and verbal communication skills, Calm and diplomatic under pressure.
Strong IT skills typically Word, Outlook. Word, Excel, PowerPoint,
Team worker, the position holder must be able to interface effectively with all levels of personnel both within and outside the company.
Good written and verbal communication skills
Professional telephone manner and the ability to gree