Legal Secretary - London, United Kingdom - Hobbs Legal Recruitment

Hobbs Legal Recruitment

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client who are an exceptional award-winning law firm based in London, are keen to hire a Legal Executive Assistant to provide administrative and secretarial support to the Capital Markets, Employment, and Immigration departments to enable optimum efficiency.

The successful applicant will be working closely with Partners and Senior Fee Earners.

Main Duties and Responsibilities:

Administrative tasks such as preparing engagement letters, file opening and closing, coordinating knowyourclient, antimoney laundering and other compliance arrangements.
Working with the US conflicts department on checks, as needed
File and document management on transactions.
Drafting, amending and formation complex transaction documents such as, but not limited to, completion deliverables.
Supporting the billing process
Preparation of final hearing bundles and completion bibles (hard copy and electronically)
Involvement in returning client monies.
Taking meeting minutes
Client annual general meeting support, including arranging meeting rooms and catering.
Company secretarial services provided to clients (dealing with and forwarding on client post)
Diary management
Reception lunch cover once a week as part of a roster
Booking and arranging meetings, travel and preparing itineraries
Attending to clients both in person and on the telephone and providing such support in a professional and friendly manner in keeping with the Firm's standards for client care
Submitting fee earner expense forms
Involvement in marketing activities and providing support for events.
Trouble shooting minor IT problems.
Sorting/distributing mail after partner review.
Coordination of holidays and absences
Organising social outings from time to time

About You:

At least three years' recent legal secretary experience in private practice, preferably with some exposure to at least one of Capital Markets, Employment, or Immigration
Knowledge of document and practice management systems, including opening and closing new matters and filing
A minimum typing speed of 65 words per minute with 90% accuracy
The ability to prepare completion bundles.
Good knowledge of legal and other compliance as it relates to the role.
Experience in Companies House filings.
Advanced Word and Outlook, and Intermediate Excel and PowerPoint skills (preferably Office 365)
Excellent verbal and written (including spelling) communication skills; English at native speaker standard.
Excellent timekeeping.

Other: