Finance Operations Team - Stirling, United Kingdom - University of Stirling

University of Stirling

Verified Company

Stirling, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Post Details

3 positions availableFull time

Open ended

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The Post

This role is within the Finance Operations team, which delivers all areas of financial processing in accordance with the University's procedures, policies and regulations, and reports to the Finance Operations Team Leader.

The postholder will primarily work on the accounts receivable ledger, ensuring timely collection of income due to the University and resolution of issues and queries, from both student and commercial clients.

Whilst the post holder will focus on specific operational processes, there should be a willingness to be flexible about the processes allocated to them as such needs arise.

This will be under the direction of the Finance Operations Team leader and ensure the efficient and effective financial processing of all incoming and outgoing cash transactions across the University.

Description of Duties

Maintain an accurate and up to date accounts receivable ledger with primary focus on debt recovery and reducing aged debt using a range of debt chasing methods and skills, encouraging and taking payment and/or agreement of payment plans to recover debt
Developing processes to reduce debt and encourage prompt payment following the guidelines of the University debt management policies and standards in relation to debt recovery
To undertake other duties and responsibilities commensurate with the grade of the post that are within the remit of the Finance Operations team

Financial Operations services include:
- efficiently and effectively processing all purchase invoices and expenses and ensuring correct and timely payment
- processing and recording of all income
- ensuring all income due to the University is collected in a timely manner

The post holder will be responsible for:

Ensuring that financial data is accurate, processed to agreed timelines and complies with policies and procedures
Maintaining procedure manuals for all areas of responsibility in order that the team continues to comply with accepted practice and adapts to changes in business operations
Planning and organising own workload and overseeing the workload of the Finance Transactions Assistants as required, managing any conflicting timescales to ensure deadlines are met
Resolving more complex issues raised by the Finance Transactions Assistants
To ensure monthend activities are completed in line with the agreed monthend close timetable highlighting any risks to the Team Leader as appropriate
To assist the Team Leader with the provision of information to support Internal Audit and External Audit activities
Ensure the team is aware of potential fraudulent or money laundering activities. Actively manage associated risks or potential cases, highlighting risks and issues to the Team Leader as appropriate
The post holder may be required to suggest improvements or developments to current working practices in consultation with the Team Leader, in order to ensure the smooth running of the service they provide

Essential Criteria

Vocational qualifications plus several years relevant work experience OR Learning gained through work experience of a number of years. Will include short courses and other formal training
Experience of providing good customer service (internal and external)
Communicates in a clear and professional manner
Ability to work as part of a team
High level of accuracy with attention to detail
Work independently without undue supervision
Effective working knowledge of Excel
Proficient with Accounting software packages

Desirable Criteria
Skills & Attributes

Ability to work as part of a team
High level of accuracy with attention to detail
Ability to maintain and manage accurate records and systems
Experience of personal time management and working to tight deadlines
Experience of providing training and advice to colleagues/others at all levels
Work independently without undue supervision
Effective working knowledge of Excel
Proficient with Accounting software packages

The University

The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe - addressing real issues, providing solutions and helping to shape society.

Stirling is 4thin Scotland and 43rdin the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society - and more than 80% rated either world leading or internationally excellent (Research Excellence Framework Interdisciplinary in its approach, Stirling's research informs its teaching curriculum and facilitates opportunities for knowledge exchange and collaboration between staff, students, industry partners and the wider community.

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