Personal Assistant Clinical Director - Sheffield, United Kingdom - Sheffield Teaching Hospitals NHS Foundation Trust

Sheffield Teaching Hospitals NHS Foundation Trust
Sheffield Teaching Hospitals NHS Foundation Trust
Verified Company
Sheffield, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Description
To provide a comprehensive high quality confidential administration and


personal assistant service to the Anaesthesia and Operating Services Care Group Clinical Director, across the whole range of duties to ensure effective and efficient working.


  • To provide a full confidential secretarial service to the Clinical Director using audio/copy typing, Microsoft Word, Power Point and Excel packages.
  • To provide support service including photocopying and filing and other general administrative duties so as to maintain effective and efficient office systems.
  • To maintain an appointment system and diary, and to receive visitors in a friendly manner with tact and discretion when necessary.
  • To receive, screen and make telephone calls, including dealing with general enquiries from outside sources such as the press and other agencies, resolving enquiries when possible, taking messages or redirecting calls as appropriate and ensuring that adequate and timely action is taken.
  • To record and brief the Clinical Director on issues when they are away from the office.
  • To organise meetings, booking rooms/venues, arranging hospitality.
  • To be responsible for the retrieval of papers / files for meetings using a bring forward system to alert the Clinical Director of pending items
  • To coordinate workshops and major events of a significant nature during the year, liaising with hotels, conference centres and delegates
  • Assist with the provision of cover in the absence of colleagues so that an effective support service is maintained.


You will be working for an organisation which values and respects all of its staff and the community it serves.

The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff.

This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Sheffield Teaching Hospitals NHS Foundation Trust is one of the UK's busiest and most successful NHS foundation trusts.

We provide a full range of local hospital and community services for people in Sheffield, as well as specialist care for patients from further afield, including cancer, spinal cord injuries, renal and cardiothoracic services.

In addition to community health services, the Trust comprises five of Yorkshire's best known teaching hospitals.

The Royal Hallamshire Hospital
The Northern General Hospital
Charles Clifford Dental Hospital
Weston Park Cancer Hospital
Jessop Wing Maternity Hospital


Located on rolling hills and dissected by river valleys, Sheffield is one of the greenest and most wooded cities in Europe.

More than a third of the city lies inside the beautiful Peak District National Park, and it is virtually surrounded by open countryside.

Its central location and excellent transport links also means it is less than two hours from most major metropolitan areas.

Please view the attached Job Description and Person Specification documents for full details regarding this post.
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