Part Time Legal Secretary - Tunbridge Wells, United Kingdom - Diamond Search Recruitment Ltd

Diamond Search Recruitment Ltd

Verified Company

Tunbridge Wells, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Diamond Search Recruitment are delighted to be representing our client, one of the country's leading Legal Practices, a firm with a first-class reputation, award winning and ranked highly in the UK Legal 500.

Our client invest in the best talent and technologyand are at an incredibly exciting time within the business Offering very attractive benefits, excellent working conditions and a dynamic and high performing company culture, this opportunity is certainly one not to be missed Part time Legal Secretary thisis a 12 month maternity contact Wednesday to Friday.

JOB OVERVIEW

You will provide fee earners with high levels of administrative and the enhanced support they need to allow them to maximise the amount of time they are able to spend on fee earning,management and development tasks.

MAIN DUTIES

Diary management including the arrangement of meetings, travel, calls and lunches and effectively liaising with internal and external attendees.
To build relationships with clients and internal contacts on behalf of the team.
Regular assistance with meeting preparation on behalf of fee earners, including document location and drafting.
Support fee earners in BD activities including involvement in the preparation of pitches and presentations.
Maintain and update client details and relevant information on the firm's client relationship management system.
Produce and maintain excel spreadsheets and PowerPoint presentations as required.
Produce standard financial reports, expenses, residual balances and help with the maintenance of financial dashboards.
Arrange team social events.
Travel between office locations as and when required to meet the needs of the business.

KEY
SKILLS AND ATTRIBUTES

Previous experience of working in a similar role is essential.
IT competence and knowledge of big hand and Peppermint would be desirable though not essential.
Have a high level of confidentiality
Proven experience of working as part of a team and dealing with clients and customers.
Excellent written and verbal communication skills; professional telephone manner
Proactive and tenacious.
Strong organisation skills with the ability to prioritise and organise workload.
Experience of working in a professional services environment.

EXPERIENCE

Solid experience within a legal environment
Accustomed to dealing with clients, partners, fee earners and other service staff at all levels in person and on the telephone as appropriate to the level of the post
Accustomed to delivering work to deadlines
Experience of working in a professional services or client/customer focused environment
Accustomed to working without close supervision
Ability to demonstrate confidentiality and integrity

QUALIFICATIONS

Solid competence and accuracy in producing audio typed work 70 wpm typing
Good secretarial training and qualifications equivalent to a minimum of RSA Stage II
A general standard of education appropriate for the post, minimum of "GCSE" in Maths and English or equivalent
Varied and advanced experience of WP and other IT system

SKILLS

Excellent communication and interpersonal skills
Methodical, accurate and well organised systems of working
Flexible, energetic, organised and accustomed to meeting tight deadlines
Team player
IT competence ability to generate own correspondence as appropriate to the post
The highest level of client care and awareness
Demonstrates integrity and has the ability to gain the trust of team members to build strong working relationships.

Diamond Search Recruitment is acting as an Employment Agency regarding this vacancy.