Account Administrator - London, United Kingdom - Mitie

Mitie

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Job Overview:

This is an exciting opportunity for a driven and committed individual to join our BBC TFM Account as a Finance Administrator.

Reporting to the Finance Business Partner - this role is responsible for the goods receipting function for Mitie's contract with the BBC and is the central point of contract for supplier invoice queries.

Main Duties

Follow the process to workflow invoices from awaiting goods receipt note (GRN) status towards payment.
Utilise the Maximo and SAP systems to investigate invoices under query.
Utilise Maximo to track invoice status and reasons for query.
Produce reports in excel.
Attend weekly meetings with the purchasing teams to resolve queries.
Track, escalate and resolve queries working with the accounts payable team, external suppliers and the internal teams.
Identify highrisk suppliers and obtain supplier statements to reconcile and resolve payment delays.
Identify invoices which need to follow a proforma process. Follow up on VAT invoices.
Investigate and resolve integration issues between Maximo system and SAP system.
Prioritising suppliers which are on stop.
Communicate to both suppliers and internal teams the process required to ensure payment within terms.
Escalate process issues relating to suppliers or internal teams.
Manage a mailbox for invoice queries.
Attend and contribute to meetings and work towards building effective working relationships.
Other duties and tasks as required.

Person specification:

An ability to deliver high standards of work consistently.
Willingness to investigate problems and identify solutions.
Excellent organisational skills and proactive approach.
Someone willing to contribute to an already effective and high performing team.
Excellent communication skills.
Ability to work in a timely and accurate manner.
Experience in processing invoices, dealing with queries and providing resolution of issues.
Appetite to drive continuous improvement and question current working practices.
An ability to evaluate, identify cause, draw conclusion, and communicate 'problem cause and remedy'.
Good knowledge of Procure to Pay processes.
Good knowledge of Microsoft Excel and other Microsoft Office Packages.
Experience of using Maximo and SAP preferred but not necessary.