Receptionist - Inside Ir35 - Surrey, United Kingdom - Kent

Kent

Verified Company

Surrey, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location

Surrey, United Kingdom
Category
Administration
Date Published
16/03/23
Status
Open
About you:

Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you.

We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts.

So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

Our purpose and beliefs:

As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture.

These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG

We thrive on EMOTIONAL AGILITY

We are FANATICAL ABOUT PERFORMANCE

We are built on INFINITE THINKING

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Scope of Work:Kent is looking for a Receptionist to be based in Woking for a 3 week assignment.

***
Key Deliverables:
Reception Duties

Greet clients and guests, including organising visitor parking as required
Answer, screen, and forward incoming phone calls
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, liaise with landlord reception team)
Ensure reception area is tidy and presentable, with all necessary stationery and material (i.e. pens, forms and brochures)
Look after meeting room suite, including ensure all rooms are set up ready for meetings
Arrange catering for meetings, including making and setting up coffee/teas etc., ordering in and setting up lunches
Receive, sort, and distribute daily mail/deliveries
Arrange courier collections as required
Order taxis and keep log of bookings
Order stationery and issue stationary to staff
Order PPE and control PPE stock
Order catering sundries for the office including tea, coffee, sugar, milk, fruit etc

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Admin Assistant Duties

Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)
Deal with new supplier requests
Organise staff collections /cards
Ordering, arranging lunches and drinks to meetings as needed
Arrange travel and accommodation via the corporate travel company
Update CVs to company format
Assist with new start inductions
Support with the clearing out and archiving of old paperwork to help office maintain agile and clear desk status
Maintain log of staff parking allocations