HR Co-ordinator - Perth, United Kingdom - Perth Theatre and Concert Hall

Perth Theatre and Concert Hall
Perth Theatre and Concert Hall
Verified Company
Perth, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

HR Co-ordinator

Purpose of Role
This role will form a part of our Finance and HR Department. The Finance and HR Department services all the financial and people needs of the organisation.

The financial and people activities of the department fall into three identifiable categories:


  • Organisational and statutory tasks to service the daytoday financial requirements of the organisation (e.g., payroll, recruitment and induction, banking, petty cash and VAT).
  • Provision of management information to the Trustees, the CEO and the Heads of Departments to support and advise in the financial management of the organisation (e.g., budgetary control, variance analysis and management accounts, absence statistics and training requirements)
  • Leading the continuous improvements of organisationwide financial and people arrangements (e.g., internal audit, development planning and forecasting, training, recruitment, equality and diversity)
The appropriate and relevant Finance and HR department staff will also be involved in general organisational issues. The Finance Manager will be part of the wider management team of the organisation.

The Head of Finance and HR will be part of the Leadership Team and play a key role in strategic decision-making throughout the organisation.

The department is currently using Xero, BrightPay/BrightPay Connect and the 365 Microsoft Office suite of software.


This role is responsible for all HR duties within the organisation, other than recruitment, induction, and training.

Organisational relationships
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Line Manager:_ Head of Finance and HR
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Key Relationships:_Heads of Department, Finance & HR Team,
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External Relationships:_External HR Consultants, ONS


Location


You will be based at both Perth Concert Hall and Perth Theatre and will be required to work across both spaces.


Duties and Responsibilities

HR

  • Ensuring all HR queries from staff are dealt with appropriately following guidance from the External HR Consultants.
  • Advise and support management in HR matters as required following guidance from the External HR Consultants.
  • Support management with performance management, including grievances, disciplinary meetings etc. following guidance from the External HR Consultants.
  • Management of the HR inbox.
  • To identify any HR issue which may necessitate an investigation, in conjunction with the External HR Consultants/Head of Finance and HR, the Finance Manager and Payroll.
  • Support the Head of Finance and HR/Leadership team, in conjunction with the External HR Consultants, with complex HR issues.
  • Administration of employee information including sickness (and other) absence and contractual information and entry onto HR database.
  • To ensure that the systems within the HR operation throughout the organisation are fully compliant with the organisation's HR and statutory procedures.
  • Liaison with members of the Finance & HR team around starters, leavers, and changes to contract terms.
  • Manage the Annual Leave process across the organisation
  • Manage the Annualised Hours process across the organisation
  • Preparation of HR statistics and MI (management information).
  • Administration of employee engagement process/employee forum.

Other Duties

  • Work closely with Executive Assistant to cover Board/Committee structure when required.
  • In the absence of the others, when required, deal with the Payroll & Recruitment inbox.
  • To assist the Finance Manager and the Head of Finance and HR in the development of policies and procedures for the relevant areas of responsibility. with guidance from the External HR Consultants to ensure these policies are always up to date.
  • To train the relevant staff across the organisation in adherence to the policies and procedures for the relevant areas of responsibility.
  • To provide effective support and assistance to the Head of Finance and HR to ensure that all departments are working within the organisation's HR procedures.
  • To assist the Finance Manager with other data input and reconciliations as necessary.
  • To assist with the banking of cash and other receipts.
  • To carry out general administration duties and filing.
  • To deal with queries both internally and externally efficiently and promptly.
  • To complete other tasks and special projects assigned from time to time by the Head of Finance and HR or the Finance Manager.
  • To act professionally and to show commercial acumen at all times.


This job description is not exhaustive, and the post-holder will also be required to carry out any other reasonable duties.


Responsibilities of all staff
To be aware of the work of other departments in the delivery of the company's charitable objectives.

You will take an active part in communicating and co-operating with other staff and departments, contribute to an enthusiastic, positive work climate within the organisation and take an active part in achieving high standards of customer and client care.

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