Facilities Coordinator - Loanhead, United Kingdom - Search Consultancy

Search Consultancy

Verified Company

Loanhead, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The post holder will work as part of a flexible team and provide administrative assistance to the Operations Managers and Commercial managers in line with the business needs

Key Duties & Responsibilities

Receive incoming calls and small deliveries. Direct these as appropriate.

Provide clerical support for the Operations Manager's and Commercial Managers together with general secretarial and clerical support for all staff.

Ensure records are filed correctly.

Manage deliveries and collections for our client

Liaison with help desk as required

Adhere to the quality assurance system for all activities.

Undertake administrative duties for the client

These include:

Receiving helpdesk requests
Providing feedback to client on helpdesk requests
Management of Maximo CAFM System
Arranging contractor support
Maintaining records
Compiling reports
Ordering stationery
Ordering consumable items and parts for the FM team includes café/ cleaning/uniforms
Administration of invoices.
Inputting of weekly / monthly timesheets
Maintaining Insurance Inspection documentation
Keeping the compliance records up to date
Generating Subcontractor PPM orders
Commercial duties