Collection Coordinator - London, United Kingdom - British Council

British Council

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Collection Coordinator (Visual Arts)

Date:15 Mar 2024

Location:
London, UKM, GB

Company:
British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK.

We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In we reached 650 million people.

Important Information on the Role:

Contract Type - Indefinite
**Location

London, U.K.**
Working Pattern
Hybrid with 1 or 2 days a week from home.

Pay Band - 6

Salary - up to 26,995 plus 3,300 London weighting allowance

Benefits include:

-
32 days annual leave
-
Attractive civil service pension scheme with 27% employer contribution

Application Closing date - 7th April,2024

Role Purpose:

This is an exciting moment to join the British Council Collection as it prepares for a major relocation and embarks on new developments and ambitions in its 86th year.

The Collection Coordinator will be part of a dynamic team charged with implementing a new strategy for the British Council Collection, aimed at increasing visibility, access, and use of the Collection both in the UK and internationally.

As Collections Coordinator you will work alongside the Collections Manager, providing administrative support in the smooth running of the day-to-day management of the Collection.

This includes supporting all operational administration, liaising with contractors and suppliers, processing financial information and responding to general enquiries.

The role will assist with updating and maintaining accurate records of the British Council Collection using the collections management system, coordinating audits and the annual return for offices, carrying out integrated pest management and supporting storage rationalisation assessments.

Other projects may include a review of the time-based media collection and the internal library holdings.

The postholder will have the opportunity to gain experience in different aspects of collections care and extensive knowledge of best practices within the sector.

The role will be based in West London, with a plan to relocate with all Collection operations to Coventry in late 2025.

Main Accountabilities:

Programme management

Supports the maintenance of the Collection and its assets ready for use in the Visual Arts programme by implementing a range of operational procedures and systems, including preparing and maintaining documentation to UK sector standards, and following international museum collection care standards for storage, handling, packing and display.
Maintains accuracy and constantly improves standards in the preparation and update of collection documentation: data cleansing, historical provenance research, conservation records, artist records and files for internal and external resources to improve and enrich collection documentation of art works.
Works with the technical team to maintain up to date records for requirements and care of art works.
Coordinates collection audits undertaking physical checks and assists with the works of art annual return for offices, updating records, and escalating issues adhering to standard policy and procedure and to agreed deadlines.
Provides general administrative support to the Collection Manager and the wider team to ensure the smooth and efficient delivery of projects related to collection care and management and assists with processing financial information and operational administration.
Proactively maintains a sound working knowledge of major developments, issues and stakeholders within the Visual Arts and collections management sector to build professional credibility, confidence, and market insight.
Keeps up to date with developments in collection documentation, care, and in the safe handling and transportation of artworks internationally.

Relationship & stakeholder management

Takes responsibility for responding knowledgeably and professionally to enquiries about the Collection and operational facilities to ensure a highquality customer experience and maintain the team's reputation internally and externally.
Maintains good working relationships across Visual Arts, Global Estates, IT, Finance, suppliers and contractors to facilitate effective and efficient operational service delivery.
Works closely with the technical team, the Loans Coordinator and the Collection Content Coordinator

Finance & resource management