Business Services Administrator - Shoreham by Sea, United Kingdom - Triumph Consultants Ltd

Triumph Consultants Ltd
Triumph Consultants Ltd
Verified Company
Shoreham by Sea, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

What's involved with this role:


Temporary Business Services Administrator - Resources

Reference no:
W Sussex RQ800515

Pay rate:
Up to £11.43 per hour PAYE depending on experience

Role Length:
This opening assignment is for 1-2 months

Standard DBS required for this role To be responsible for the provision of an effective and efficient, professional and flexible administrative service to support clients. Undertaking a wide range of technical/specialist admin tasks as directed, whilst maintaining high standards of work.


Key responsibilities could include:

  • Taking notes, requiring intense concentration over lengthy periods, analysing and interpreting complicated information which is also sensitive/ disturbing / highly confidential.
  • Deliver timely and efficient specialist financial administrative support to a team or across teams with an awareness of team requirements. Prioritise day to day work in the short term, working with colleagues to deliver objectives and a customer focussed service.
  • Analyse technical financial information relating to the team specialism and draw conclusions to process varied tasks appropriately.
  • Locally deliver a flexible administrative service to a diverse range of internal clients to a high standard

To include:
creation of complicated documents in specialist ICT software, electronic filing systems, report writing, organisation of large events/courses.

  • Communicate with and develop good working relationships with a wide and diverse range of people, such as Senior Management, customers, key contacts and members of the public.
  • Coordinate case conferences or events which involve: arranging dates, booking of rooms, informing attendees of arrangements and distribution of highly confidential papers within statutory timescales.
  • Responsible for the care of, accuracy, confidentiality, security and maintenance of admin related manual and/or computerised information, including the development of relevant computerised management information systems and the maintenance of procedure manuals and forms, disseminating changes to relevant staff.
  • Support equality and diversity and respect customers, clients and other members of staff regardless of gender, age, disability, sexual orientation, religion or ethnic origin.
  • Remain up to date and compliant with all relevant organisational procedures, policies and professional codes of conduct in order to uphold standards of best practice.

"Role Requirements" - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:


Skills & Experience:


  • Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  • Good understanding of data management, including collection and processing.
  • Relevant theoretical or organisational knowledge of systems, procedures and policies associated with operating an administrative service.
  • Experience of working within administrative office systems/practices and providing effective flexible administrative support to various service areas.
  • Demonstrable evidence of organising and handling data sets, of turning data into information and providing administrative output i.e. Word, Excel etc.
  • Ability to take electronic notes in meetings.
  • Good at organising day to day workload in order to follow/meet a given brief.
  • Good communication and interpersonal skills in order to provide clear and concise specialist advice and guidance to a range of clients.
  • Experience and confidence in dealing with people and the ability to establish credibility at all levels of the organisation.
  • Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).

_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._

_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._

Other "Essential Requirements"
  • Pl
ease check to ensure that your CV addresses the following items:


  • Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  • Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  • Your availability to work either immediately, or at short notice.
  • Pl
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