Executive Assistant - Farringdon, United Kingdom - Save the Children

Save the Children

Verified Company

Farringdon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We're looking for an Executive Assistant with experience successfully delivering high level support to senior executives to join our team

About Us
Save the Children UK believes every child deserves a future.

In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm.

When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave.

We ensure children's unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

About the role

As Executive Assistant, you will be stepping into a newly formed role, supporting two members of the Save the Children UK Executive Leadership Team.

Reporting directly to the Executive Director for Organisational Effectiveness (ED OE) and Chief Financial and Technical Officer (CFTO), you'll be a key extension of the two executive members' senior teams, acting as a voice and point of contact for both.

In your role supporting the ED for Organisational Change, you'll be joining at an exciting time during our 'Organisation of the Future' change programme, with the opportunity to play a key role in project coordination and supporting the communication strategy for change projects, working closely with key stakeholders across the organisation.

Using your initiative and ability to think creatively to solve problems, you will support the work and vision of the executive members by ensuring that their time is well managed between operational, strategic and reflective work.

In this role, you will:

Provide high quality project coordination support for departmental change projects, working persuasively with stakeholders to ensure that reports and papers are delivered on time
Play a key role in the administration of Trustee Committees, including prepare board packs for committee meetings, and minute meetings
Play a proactive role in facilitating annual performance planning
Support and lead on adhoc projects or priorities as required and operate with delegated decisionmaking responsibility for specific issues identified by the ED OE and CFTO
Provide administrative support where needed by writing summary reports, preparing standard presentations, formatting documents, arranging travel and meeting venues as needed
Be a point of contact for the executive members across the SCUK and Save the Children International organisations.

About you

Confident supporting senior leaders and anticipating their needs, you'll be an excellent communicator able to engage and influence at all levels and deliver key messages effectively.

You'll be excited by making organisational change and collective progress happen, and thrive when working at pace, with the ability to pick up information quickly and adapt to change.

To be successful, you'll demonstrate:

Proven experience as an Executive Assistant or Personal Assistant supporting senior level executives or Directors
Excellent writing skills; ability and experience writing in different business formats, taking effective minutes and editing and proofing documents
Project management and project support skills; able to coordinate different and parallel work streams working with various stakeholders with professional courtesy and attention to detail
Highly IT literate and confident with Microsoft Word, PowerPoint, Outlook, and Excel, with experience creating reports, spreadsheets and presentations
High level of numerical literacy and a comfort with basic data analysis to support performance management
Experience of complex diary management and internal and external meeting support including organising meetings, preparing agendas, drafting of reports, minute taking, and communications
Commitment to Save the Children's vision, mission and values.

To learn more about the position, please review the
Job Description in the attached Documents.

What we offer you:

Working for a charity provides one of the best benefits there is - a sense of purpose and reward for helping others.

However, we understand the importance of giving back to our employees to ensure a happy and healthy working environment and work/life balance.

We focus on flexibility, inclusion, collaboration, health and wellbeing both in and outside of work.
We provide a wide range of benefits which will reward your hard work, motivate you, and inspire you to work to improve the lives of children every day. You can read more about our benefits here.

Ways of Working:

Remote First - The majority of our roles can be performed remotely, however you may work from the office as often as you wish.

Whilst you will be predominantly working from home, we may at times require you to come to your contracted office (up to 2-4 days per month).

This will be agreed with your Line Manager and team, but currently the division meet once a month in per