Business Coordinator - Warwickshire, United Kingdom - Jaguar Land Rover

Jaguar Land Rover

Verified Company

Warwickshire, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

REQ ID:
113494

JOB TITLE:
Business Coordinator

SALARY:

TBC

POSTING END DATE:

LOCATION:
Warwickshire

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT

As a Coordinator within the Programme Management Office in the Transformation team, you'll be at the heart of ensuring the successful delivery of Refocus 2.0, the company's most significant and high-profile transformation programme.

This is a unique opportunity to help key stakeholders, up to board level, make critical choices for the business and shape the future of JLR

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

Proactively manage the Programme cadence including coordinating with Executive PA's on Board Director availablity
Book meeting rooms, venues, catering and general events logistics as required
Ensure key administrative processes are documented, shared and reviewed regularly for improvements with the wider Transformation team
Organise and store paperwork, documents and computerbased information
Support management of the Transformation office, including stationery ordering and raising etrackers for any office issues
Proactively manage the diary of the Programme Director and overall programme cadence
Coordinating key executive meetings preparing documents, writing minutes, taking action points and circulating with relevant stakeholders and following up on actions
Administer, maintain and manage Confluence, Sharepoint and other collaborative tools
Raise purchase orders and manage invoices in SAP
Manage team and consultant onboarding and offboarding activities
Build and maintain relationships with stakeholders and liaising with them competently
Communicate effectively with stakeholders at all levels of the business, including senior leaders, in a structured manner
Undertake any other work as directed by their line manager in connection with their job as may be requested

WHAT YOU'LL NEED

Essential

Previous experience working in a PA or Executive Assistant role
Previous experience coordinating senior stakeholders
Ability to prioritise and multitask efficiently
Proven ability to work in a fastpaced, changing, agile organisation
Detail orientated with good organisational skills
Above average written and verbal communication skills

Desired

Existing knowledge of working with finance processes in SAP, venue booking and system usage
Excellent IT skills particularly with Microsoft Office and Confluence

SO WHY US?

Bring all this to the home of premium innovation, and you'll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family, membership of a competitive pension plan and performance related bonus scheme.

All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office.

At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role.

Further details can be discussed with the Hiring Manager at interview stage.

Jaguar Land Rover is committed to equal opportunity for all.