Personal Assistant - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Web advert

Vacancy ID: 14507

We are currently recruiting for a temporary Personal Assistant for a centrally based Oxford University Department, starting asap for 12 weeks on a part-time basis (22 hours per week).

Duties:

Manage the diaries, using initiative to make considered judgements when juggling the demands placed on the schedule
Allocate _ad hoc_ tasks to administrative staff and organise temporary cover for the administration office as required
Organise efficiently the arrangements for meetings, including arranging appropriate catering for meetings held in the office and other venues as appropriate
Make complex travel arrangements for UK and international travel, including making arrangements for visas where necessary
Prepare and circulate papers, agendas, minutes and draft briefing notes as appropriate
Provide full administrative support on financial matters: for example, the management of travel, subsistence and other expenses and allowances, invoices for subscriptions

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff.

Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.

Person specification

Essential Criteria:

Experience of diary management, including making complex travel arrangements
The ability to draft correspondence and to produce wellpresented reports
Proficient in audio/touch typing
A high standard of numeracy; the ability to manage finances
Experience of working on confidential matters; tact and discretion
The ability to manage and prioritise a varied and busy workload and work to deadlines
Attention to detail and high level of accuracy