Exhibitor Services Assistant - London, United Kingdom - Endeavor Operating Company, LLC

Endeavor Operating Company, LLC
Endeavor Operating Company, LLC
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Who We Are:


Frieze is the world's leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike.

Frieze comprises three magazines - frieze, Frieze Masters Magazine and Frieze Week - and five international art fairs - Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul.

In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London.

Frieze is part of the IMG network.


Endeavor is a global sports and entertainment company, home to the world's most dynamic and engaging storytellers, brands, live events and experiences.

The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC.

The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.


The Exhibitor Services Assistant supports the Fair Managers in carrying out necessary tasks to produce Frieze fairs, working closely with exhibiting galleries, other departments within the company, and external parties.

Provide support to galleries in regard to all aspects of their participation in the fairs

  • Support Selection Committee Meetings preparations and organisation
  • Attend Selection Committee Meetings as requested by Managers
  • Support on the launch of all exhibitor platforms with the fair Managers, i.e., Listings Platform, Exhibitor Manual
  • Draft and coordinate exhibitor correspondence yearround
  • Maintain high quality customer service on all fair delivery aspects
Other departments / contractors liaison

  • Coordinate Frieze Viewing Room gallery participation with Digital Team
  • Provide exhibitor information as needed by other departments
  • Supply information to be included in promotional material for the fairs and proof drafts
  • Work with external contractors and Production team to advise galleries on stand build options
  • Liaise with VIP team on accreditations and invitations allocation
  • Liaise with Communications/Marketing team to ensure visibility and accuracy of gallery information across our platforms
  • Prepare signage material and organise production with external vendors and Design team
At the fairs

  • Support on training of temporary staff
  • Prepare exhibitor resources to be used at the fair
  • Set up site for exhibitors, including check of the stand build
  • Oversee Exhibitor desk throughout the fair
  • Answer various exhibitor queries and coordinate services onsite
Systems and databases

  • Input and update exhibitor data
  • Produce reports and analysis for team and directors
  • Compile research data and comparative analysis
  • Maintain exhibitor platforms yearround
General

  • Look after specific projects and areas of the budget as requested
  • Ensure timeline is adhered to for specific projects
  • Keep team procedures up to date
  • Participate in postfair debriefs
  • Assist team in implementing improvements year on year
Skills and Experience

  • High attention to detail
  • Excellent organization and communications skills
  • Ability to manage your time well and comfortable working to tight deadlines
  • Team player who is able to work towards a shared goal
  • Art world experience / knowledge
  • Korean speaking, desirable
Working Conditions

  • This is a permanent position.
  • Working hours are 35 hours per week
  • This role is based at Surrey Street, London
  • May be required to work weekends or evenings, during fairs and special events.
Frieze unites people in our love of the arts.

We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do.

As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds.

There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment.

We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do.

As a global company that drives culture, we strive to reflect the world's diverse voices.
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