School Administration Assistant - London, United Kingdom - Timeplan Education Group Ltd

Timeplan Education Group Ltd

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Core purpose of the job
Working within the busy school office delivering excellent support to the whole school community.

Key tasks

Ensuring that administrative systems and procedures are efficient and fitforpurpose
Sharing information with other members of the school as appropriate
Assisting with the organisation of events, such as Parents' Evenings, Open Evenings, ensuring that they run smoothly and efficiently.
Contributing to the positive promotion and marketing of the school.
Planning and organising internal and external meetings/interviews as required, ensuring that appropriate information, facilities and refreshments are provided.
Preparing agendas for meetings, taking accurate and timely meeting minutes and preparing and distributing them as required. Including the weekly staff briefings.
Preparing and processing documents, reports and presentation materials, using appropriate software packages and ensuring that the quality of work produced is appropriate for its purpose and produced within required timescales.
Consistently implementing the house style guide in all documentation and communications.
Assisting with any administration on or around GCSE / A level results day and the period following.
Updating the attendance of daily detentions.
Undertaking reception cover in the absence of the receptionist and to support during busy periods and lunch breaks.
Meeting and greeting visitors to the School.
Providing a highquality information service to staff, pupils, visitors and external callers in respect of current and future school activiti
To have a strong, working knowledge of whole school systems and daily operations (including the school calendar, assemblies, etc).

Other duties

Undertaking reprographic work when required or to cover the reprographics assistant.
Maintaining records and databases as required, ensuring that information is up to date, readily accessible, managed in accordance with data protection.
To be aware of and comply with policies and procedures relating to child protection, security, confidentiality and data protectio
To adhere to School Health & Safety policy, including risk assessments and safety system
To attend and participate in meetings, training, performance management processes and professional development, as required.