Assistant Deeds Archivist - London, United Kingdom - DAC Beachcroft

DAC Beachcroft
DAC Beachcroft
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Job Introduction

DACBeachcroft is looking to appoint an Assistant Deeds Archivist to join our Real Estate team based in central London.

This role is full-time, permanent and office based.

Reporting to the Hub Leader (HL) the role provides administrative support across the team.

The majority of the work will come either directly from the Deeds Archivist, but also through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA) and Administrative Assistants (AA).

The role is to support with the effective and secure handling of deeds held by the Firm.

Main Responsibilities

_ Client Relationship Management_

  • Taking instruction from the Deeds Archivist to undertake admin tasks relating to archiving/file requests
  • To obtain knowledge of client specific protocols and processes, and building these into current practices, working with the Deeds Archivist and the Practice Governance and Risk Group and Client Partners where required.

_Administrative_

  • Handle and securely store deeds adhering to the Firms policies and procedures
  • Arranging for deed records to be correctly placed in the Firms and the storage companies online deeds database.
  • Requesting and processing deeds from other offices and from the storage company as needed.
  • Reassign deeds which are in the name of a leaver or any general change in fee earner when notified.
  • Maintenance of deeds records, ensuring receipted schedules are attached to any closures as and when received.
  • Ensure deeds received IN are booked out on the Firms Deeds database
  • Scheduling and sending out of deeds ensuring secure transportation
  • Answering any enquiries raised from internal colleagues
  • Assisting the HL/PA/LSA/AA with scheduling
  • Assisting the HL/PA/LSA/AA with general office administrative tasks where capacity allows (e.g. scanning, printing, assisting with post and deeds in the rolling shelving etc)
  • Checking deeds and schedules for accuracy and updating where necessary
  • Any other administrative duties required in this role

_Communication_

  • Liaising with your HL and Deeds Archivist on workloads and ensure deadlines are consistently met
  • Assisting HL/PA/LSA/AA and Deeds Archivist on large projects
  • Report any Restore level issues to Deeds Archivist

_Processing_

  • Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with HL and Deeds Archivist where challenges arise
  • Checking client and internal data for accuracy
  • Ensuring compliance with firm wide/department policies and procedures

_Customer Service_

  • Maintain a high standard of customer service within your area of responsibility
  • Adhere to all firm policies and procedures
  • Consistently and appropriately update service users on progress where appropriate
  • Relevant officebased archivist experience
  • An aptitude for archivist management and processes
  • Intermediate knowledge of Microsoft Office
  • An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
  • Good organisational skills and ability to manage own time effectively within a fastpaced environment
  • Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
  • Positive cando attitude with the ability to adapt to change
  • Excellent attention to detail
  • Customer/client service focused
  • Proactive, professional and flexible approach to work
  • Keen to develop over a period of time with a willingness and ability to learn
  • Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
About The Company
We are a leading international legal business with over 2,500 colleagues and a diverse range of capabilities.

We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami.

We also have associations/alliances with firms in Malaysia, Brazil, Peru, Argentina, Central America, the USA, Australia and Germany.

We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies.

We act for all of the UK's top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK's top-12 housebuilders.

We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings.

In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singled out in the 'Leading Individual' rankings.

Our successes have been recognised by
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