Administrator-temporary - Leicester, United Kingdom - Macildowie Recruitment and Retention

Macildowie Recruitment and Retention

Verified Company

Leicester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

THE OPPORTUNITY:

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Macildowie are currently recruiting for a Receptionist & Administrator working for a business based in Leicester.
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This is a Temporary full time position. Â
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THE ROLE &

YOUR RESPONSIBILITIES:

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To effectively respond to the demands and needs of the client and third parties and to initiate solutions.
To liaise with the appropriate Account Executive, Director or Manager if required. Â Ensuring queries are effectively resolved and completed in good time.

To operate the reception area, ensuring calls are answered, transferred and messages passed onto the correct individual promptly; dealing with all visitors professionally and courteously.

Opening post, sorting, scanning and ensuring all relevant items are circulated to relevant departments. Â Dealing with outgoing post and franking in readiness for collection by set timelines.
Ensure all appropriate scanning is done within deadlines set.

Effectively process Supplier and other invoices as appropriate and scanning in line with our system routines in a timely manner; any other additional administrative function needing to be performed.

Organising, negotiating price, ordering, checking and storage of all stationery items including any printing requirements of the business and proof reading of content before authorisation.

Purchasing/ordering all office comfort supplies from the cash and carry and Milkman.

Responsible for ensuring reception area and all meeting rooms remain clean and tidy and ready for next meeting and where appropriate arranging lunches.

Management of premises, liaising with suppliers and arranging maintenance as needed; including management of the car parking facilities and allocation of spaces.

Provide assistance and support to the team where necessary including planning cover for your work when away from the office

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EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE:

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Strong administration skills

Excellent telephone, meet and greet skills, including all round verbal and written communication skills appropriate for dealing with Clients, Insurers, Staff, Suppliers and other parties.

The ability to display effectively a full range of relationship skills in respect of all visitors and staff. Â
Problem solving, decision making and organisational skills. Â
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