Operations Assistant - Peterborough, United Kingdom - Talent Nexus for Cordius Ltd

Talent Nexus for Cordius Ltd

Verified Company

Peterborough, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Cordius are recruiting for an Operations Assistant in Peterborough.

Our client is a top 150 national law firm with five offices across the Midlands and East Anglia, this position is a great opportunity to join other agricultural law specialists who are regarded as being among the best in their field.

You will have empathy with the challenges faced by farm businesses and estates as they try to grow their businesses.

This is an exciting opportunity to be involved in interesting and good quality work as a member of a growing team which looks outwards and thrives on delivering a great job for clients.

Duties, Tasks, and Responsibilities:

Reception duties to include reviewing meeting room calendars, preparing meeting rooms and arranging catering, meeting and greeting visitors, directing them to the meeting room and providing refreshments, copying ID documents for fee earners, keeping visitor book and staff records updated for fire evacuation purposes, accepting and signing for incoming deliveries
Arrange travel and hotel bookings including liaison with travel agent and monitoring of the travel booking inbox
Collect outgoing mail from the designated collection points at set times, weigh and place in relevant post trays/bags, keep the franking machine in credit.
Maintain database in relation to archived files and retrieve and replace said items as requested
Undertake routine and regular maintenance tasks to include, but not be restricted to, air conditioning settings, ensuring the car park is kept safe for staff and visitors, issuing door toggles, issuing office keys, liaising with contractors re routine and ad hoc visits
Assist with office moves, set up for new starters and clear down for leavers and movers, ensuring all records are updated
Any other reasonable request by members of staff

Skills/Knowledge, Abilities and Personal Attributes Required:

Ability to prioritise and organise resources to get things done.
Experience of working in a professional organisation in an internal customer facing role such as a receptionist, PA, or facilities coordinator.
Excellent communication skills, both written and verbal able to communicate at all levels.
Good keyboard skills.
Excellent accuracy and attention to detail in work produced.
Customer care to the highest standard.
Evidence of a 'cando' attitude and good work ethic.
Exceptionally organised with the ability to multitask, be hands on and can work under pressure/meet deadlines.
Desire to undertake training when required to do so and overall to have a responsibility towards selfdevelopment and further training.