Executive Assistant - London, United Kingdom - Lockton, Inc.

Lockton, Inc.
Lockton, Inc.
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

General information:


Reference :002846


Vacancy location:


Location:

United Kingdom, London, London


Work Place:

In Office


Region:

UK


Vacancy details:


Job Profile:

Lockton - Experienced Professional


Title:

Executive Assistant


Description:


As Lockton People Solutions continues to expand, they have a requirement for an EA to provide administration and organisational support to leadership team.

You will have accountability for the smooth running and organisation of meetings, travel, entertainment, expenses, and diaries. Wherever able, provide support and solutions to ensure efficient and effective outcomes.

  • Arrange both domestic and overseas travel (inc. visas, flights, car transfers, accommodation)
  • Arrange offsite team meetings (inc. venue, accommodation, transport, IT equipment, lunches/dinners)
  • Support the coordination and management of client events including the Global Forum conference
  • Liaise with brokers, clients, underwriters and their assistants in the arrangement of client visits, conferences, meetings, lunches and dinners
  • Coordinate attendance and meeting rooms for the People Solutions Executive Meeting including follow up actions and minutes
  • Integrate and understand operational and office services and have a general understanding of all operational systems and platforms
  • Coordinate with individual managers for new starter onboarding
  • Awareness and accessibility of Executive members calendars/diaries.
  • Assist team with complex administrative functions.
  • Ownership of G&E register, Organisation chart
  • Adherence to the Lockton LLP procedures and best practices.
  • Adhoc personal administration duties
  • Office management maintenance of office area, document management (SharePoint ), stationary orders and ad hoc moves
  • Ability to communicate effectively and professionally both verbally and in writing with clients, insurers and other associates.
  • Ability to manage time, prioritise and ensure that deadlines are met without compromising quality.
  • Excellent organisational and project management skills
  • Analytical and problemsolving skills, including research and investigation.
  • Willingness and ability to continue to develop knowledge on a continual basis
  • Excellent attention to detail, selfmotivated & proactive
  • Previous Executive Assistant experience would be an advantage

Custom section 3:


Scheduled:

Full Time Permanent
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