Administration Officer - Washington, United Kingdom - NA College

NA College
NA College
Verified Company
Washington, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Brief outline of role:
Provide administration support across departments


Job Title:


Administration Officer

Location:


  • Spire Road

Salary:


  • Starting from £21,000 per annum (dependent upon experience)

Brief outline of role:

Provide administration support across departments.

Lead the college's Information, Advice and Guidance, and End Point Assessment (EPA) process within various departments of the college.


Key Responsibilities specific to role:


General departmental duties:


  • Assist with room bookings.
  • Manage learner lanyards.
  • Manage laptops and keep inventory.
  • Manage learner bookings.
  • Create and update registers.
  • Manage attendance daily and report issues to course lead.
  • Send attendance registers to Nissan.
  • Attend and record weekly team meetings, one to one, caseload, and operational meeting minutes.
  • Filing of learner's work and checklists.
  • Support enrolment weekly.
  • Assign weekly assessment plan.
  • Add new starts to tracker/new starts tab.
  • General admin/support assessors.
  • Liaise with employers and students on assessment dates and communicate all results.
  • Work effectively with teams across the business to ensure a smooth learner journey.

End Point Assessment Duties:


  • Send out EPA preparation reminders to supervisors/learners.
  • Contact learners and supervisors with EPA results
  • Preparing and printing EPA portfolios
  • Send out weekly reports to track the learners EPA progress.
  • Support the various departments within the college with any release or requirements for EPA.
  • Communicate both exam and EPA results to the Course Leads with the relevant feedback.
  • To maintain accurate and up to date knowledge of Awarding Organisations regulations and procedures, and to ensure all other appropriate colleagues are kept up to date with these as required.

Information Advice and Guidance Duties:


  • Coordinate and attend IAG events.
  • Offer support to students up to 13 weeks after the end of their training.
  • Attend and take part in regular planned meetings with the department to ensure relevant information is shared and understood to maintain motivation, a sense of inclusion and commitment.
  • Support with the recruitment of learners to specific training programmes.
  • Attend careers/jobs fairs to promote the variety of NA College's courses as and when required.
  • Support with open days including set up of room, presenting of information and marking initial assessments.
  • To undertake any additional duties as advised.

Person Specification

Knowledge, Skills and Abilities

E
  • E
ssential D
  • D
esirable

  • Ability to plan and manage own workload
  • E
  • Assist the team to achieve deadlines
  • E
  • E
xcellent communication skills, oral and written

  • E
  • Meticulous attention to detail
  • E
  • Knowledge of ESFA and Apprenticeship funding rules
  • E
  • Conscientious and autonomous selfstarter with the ability to plan and prioritise own workload, manage time effectively, function well under pressure and meet challenging deadlines.
  • E
  • Strong administration and organisational skills
  • E
  • Ability to inspire and motivate others to achieve outstanding practices
  • E
  • Self
  • Awareness, selfconfidence and the ability to accurately selfassess and reflect constructively on own behaviour and impact
  • E
  • E
  • Ability to work as part of a team
  • E
  • Creative and innovative with the ability to change role to suit NA College requirements and changing environment
  • E
  • Knowledge of IAG processes
  • E
  • Knowledge of Ofsted criteria (EIF) and expectations
  • D

Experience

  • E
xperience of coordinating and attending IAG events

  • E
  • E
xperience of EPA processes

  • D
  • E
xperience of attending open days and recruitment days

  • E
  • E
xperience of supporting students with IAG

  • E

Qualifications and Training

  • L3 Business Administration or willing to work towards
  • E
  • Level 2 or above in Math's and English
  • E

Attitude/Disposition

  • NA College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect staff to share this commitment
  • E
  • Target driven and committed to achieving excellence through continuous improvement
  • E
  • Willing to undertake new learning and personal development
  • E
  • Flexibility and readiness to adapt to changing circumstances and work to meet changing requirements and new ideas
  • E
  • Have a friendly and humorous disposition to fit the culture of NA College
  • E
  • Be prepared to travel across the region (some national travel may be required)
  • E

Other Requirements

  • Able to obtain a satisfactory DBS clearance
  • E
  • Able to commute
  • E
  • Ability to work flexibly to meet NA College requirements.
  • E
More jobs from NA College
See all jobs of NA College