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Office Assistant - Colchester, United Kingdom - Springfields Care Homes

Springfields Care Homes

Verified Company

Colchester, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Must be able to drive due to the homes location.

Part Time Office Assistant 16hrs per week.

£10.50ph

About us
Springfields Nursing care home provides high quality Nursing and Residential care. We are a home that is recognised in the social care industry for its care provision.

We are an established and renown home in the Essex area having been recognised for our approach to care and have been recently awarded the gold standards framework for care for exceptional care practices.

The position is part time with working 9am-5pm on a Friday and 1pm-5pm on a Tuesday and Thursday. You will provide an efficient and confidential service working alongside our senior administrator.

NVQ or CQF is desired for this position.

Key objectives:

Human resources

You will create and maintain staff and resident files. You will do checks, references and assist in recruitment
You will be responsible for the ordering of stationery, Staff uniforms and janitorial supplies.

Residents

You will assist in the process of preadmission, admission, and discharge documents etc.
You will monitor any enquiries for potential new residents.
You will make sure that our orders from our office and janitorial suppliers are received and correct.

General

You'll be the first point of contact for residents and visitors, so you'll offer friendly, welcoming and professional support.
You'll support meetings, making sure they run smoothly and that minutes are kept.
You'll deal with any queries efficiently.
You will maintain good filing systems.
You'll deal with mail, scanning, stationery, photocopying, and any other office tasks.
You'll answer and assist on enquiries about Springfields Nursing/ Residential Home.
You'll liaise with relatives.
You'll assist in maintaining accurate records.

Essential:

Due to the location of the home. Own Transport is essential.

Experience of working to deadlines

Working Alone, and of part of a team.

Evidence of good written and communication skills for evidence and understanding.

Effective interpersonal skills and working with others.

Adaptability, planning and organisation.

You must be positive and flexible attitude with the desire to make a difference. The ability to plan and prioritise a workload. Professional presentation of self and within the workplace.

With an understanding of and commitment of equality of opportunity

1.
Health and safety
You'll work with the Home Manager to make sure we follow policy and procedures.

You'll stay alert to any safety hazards in the office, and you'll follow risk assessments and safe systems of work, plus manual handling and lifting procedures.

2.
Appraisal
You'll take part in annual appraisals.

3.
Learning and development
You'll attend any training needed to help you develop your career and perform your role well.

4.
Safeguarding
Our service users are everything to us, so you'll make sure that they're protected from abuse and neglect. You'll follow our Safeguarding Procedure and, if you see or suspect abuse, report it straight away.

5.
Confidentiality

Privacy is very important to us, so you'll respect the confidentiality of our Home, service users, team and organisation, plus members of the public.

You'll make sure that all confidential documents are stored correctly and securely.

6.
Equal opportunities statement

Please note that the duties and requirements in this job description may change as the needs of our services users and homes change.

They may also change to align with future policies.

Job Type:
Part-time

Part-time hours: 16 per week

Salary:
£10.50 per hour

Job Type:
Part-time

Part-time hours: 16 per week

Salary:
£10.50 per hour

Expected hours: 16 per week

Benefits: