Support Medical Secretary - Preston, United Kingdom - Lancashire Teaching Hospitals NHS Foundation Trust

Lancashire Teaching Hospitals NHS Foundation Trust
Lancashire Teaching Hospitals NHS Foundation Trust
Verified Company
Preston, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Would you like to work as part of a team that works well together, always there to help each other and create the best patient experience that you can? If the answer is yes, then we would love to hear from you


A fabulous new opportunity for a Support Secretary for Women's Health has arisen within the Women's & Children's Division at Lancashire Teaching Hospitals.


You will be a member of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff and any other staff.

You will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.


You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.


You will be expected to cover aspects of the medical secretary's team leader role during periods of absence, as required by the service.

We have 9000 fantastic people working hard to deliver quality services to our patients.

Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.


Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.


You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done.

You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things.

Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.


  • Be the point of contact for all day to day enquires, referring
where necessary to more senior staff.

  • Provide administrative and secretarial support to consultants.
  • You will often be the first point of contact for
patients and clinicians and will be expected to work
independently using their own initiative with mínimal direct
supervision.

  • Manage electronic calendars for consultants, organising
meetings and minuting meetings as and when required.
Accurate maintenance of an electronic diary with effective
communication of diary commitments.

  • Coordinate meetings at the request of the speciality. This
occasionally requires arranging venues and refreshments
for off-site meetings.

  • Chase progress on all issues with appropriate managers
on behalf of the speciality and when necessary to ensure
that deadlines are met.

  • Maintain efficient and effective administrative systems,
including bring forward, and message taking.

  • Ensuring files and papers are available and up to date,
providing briefings for the day's activities, highlighting
deadlines and potential conflicts of interest.

  • Attend meetings in order to take minutes and
produce / distribute documentation as required.

  • Organise meetings as required, to include preparation
of agendas and minute taking, co-ordinating follow up
action as required to ensure that decisions /
recommendations are implemented.

  • Provide secretarial and administrative support when
other members of the team are absent.

  • Use databases and computer packages were
appropriate to initiate and maintain records and generate
statistics for analytical purposes.

  • Accurately transcribe correspondence and reports by
touch typing from audio dictation using knowledge of
medical terminology. Daily use of Medspeech (digital
dictation).

  • Coordinate and liaise with Junior Medical staff and
distribute all appropriate medical staff rotas (were
necessary).

  • Utilisation of local or Trust case note tracking system.
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