Personal Assistant - Ashford, United Kingdom - Sysco GB

Sysco GB
Sysco GB
Verified Company
Ashford, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Company Description


Job Description:


Personal Assistant

Fully Remote


We have an exciting opportunity for a Personal Assistant to provide organisational and administrative support to our Director of Commercial Operations and Director of Commercial Strategy, acting as a key point of contact for internal and external interactions.


This role would suit someone who has strong administrative experience with a high level of organisational skills, who enjoys communicating and working cross functionally.


What will you be doing?

  • Scheduling & managing group meetings including team, offsite and functional meetings
  • Ensure correct attendees are available (wherever possible) and invited to meetings, managing availability conflicts to ensure maximum attendance
  • Ensure required meeting prep/decks are available in good time and meeting rooms/refreshments are correctly booked, taking account of allergens and dietary needs
  • Provide adhoc administrative support to the wider team, as appropriate and as priorities permit
  • Schedule/manage travel and hotel arrangements (including flights, train, hotels, visas etc)
  • Manage payment of invoices, including raising and submitting Purchase Orders
  • Action management and follow up chasing responses, trigger follow up, contacting teams & customers
  • Work collaboratively with other PA's, sharing best practice and support i.e. venue details etc. and provide cover for other PAs, as needed e.g holiday cover

What are we looking for?

  • Previous experience in a PA/ Administrative role
  • Experience managing and coordinating multiple diaries and conflicting priorities
  • Previous experience and ability to use all MS packages including MS Teams
  • Great time management skills with the ability to be flexible, agile and multi task
  • Ability to reprioritise and respond to short notice reque4stes/ emergencies as they arise, proactively using own initiative to solve issues
  • Excellent attention to detail with strong organisational and communication skills

Qualifications:

Additional Information
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