Personal Assistant - Leeds, United Kingdom - University of Leeds

University of Leeds

Verified Company

Leeds, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant:

Salary:
£24,285 - £27.929 p.a. depending on experience

This role will be based on the university campus, with scope for it to be undertaken in a hybrid manner.

We are also open to discussing flexible working arrangements.

Do you have significant experience of working as a Personal Assistant or Secretary to senior management? Do you have excellent communication skills with the ability to maintain effective working relationships? Do you have excellent attention to detail?
The University of Leeds is one of the top 135 universities in the world.

We have a truly global community, with more than 39,000 students from 170 different countries and over 9,000 staff of 100 different nationalities.

Established in 1904, we have a strong tradition of academic excellence, reflected in first-class student education, along with world-leading research that has a real impact around the globe.

We are seeking a highly motivated, proactive and experienced individual to provide professional high-level administrative and secretarial support to the new Interim Deputy Director of Space and Portfolio Management, a member of the Facilities Directorate's senior management team.

Your duties will include the effective management and maintenance of complex electronic diaries, proactively supporting the Deputy Director in achieving his objectives and priorities, and arranging and servicing a range of management meetings, committee groups and workshops.

The role will also occasionally require making travel and accommodation bookings, and financial admin such as processing claims for expenses or submitting expenditure request forms.

You will be required to confidently liaise with staff across the Facilities Directorate and the University, as well as external contacts.

You will have excellent writing skills and extensive experience of writing meeting minutes.

You will also possess excellent IT skills and have a strong working knowledge of Microsoft Teams, Outlook, Word, Excel and PowerPoint.

Your excellent communication and organisation skills will enable you to work independently and use your own initiative and judgement in order to make decisions, as well as working collaboratively as part of the wider FD PA Team, providing cover for colleagues as needed.

Previous experience of working in Higher Education would be desirable. This position is on a full-time, permanent basis working 35 hours per week.

What we offer in return

26 days holiday plus 16 Bank Holidays/days that the University is closed by custom (including Christmas) That's over 40 days a year
Generous pension scheme options plus life assurance Grade 6 and below
Health and Wellbeing: Discounted staff membership options at The Edge, our stateoftheart Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
Personal Development: Access to courses run by our Organisational Development & Professional Learning team, and selfdevelopment courses including languages, Creative Writing, Wellbeing Therapies and much more.
Access to onsite childcare, shopping discounts and travel schemes are also available.

And much more

To explore the post further or for any queries you may have, please contact:
Claire Hender - FD PA Team Leader