Office Administrator - Nottingham, United Kingdom - Powerplus Group

Description

Office Administrator

Job Purpose

The Office Administrator will provide essential administrative support to the HR Operations Manager, ensuring efficient HR processes and smooth office operations.

This role includes a variety of administrative tasks, from HR onboarding to supporting Office Management activities.


Key Responsibilities

HR Administration

• Support the onboarding process by preparing new hire documentation and conducting orientation sessions.
• Support with organising all new hires set up including access, tools, training etc.

Office Administration

• Act as the first point of contact for office visitors, clients, and suppliers.
• Manage office supplies, ensuring the office is wellstocked and organised.
• Ensure the smooth operation of the Bingham office, including health and safety compliance, maintaining records and scheduling assessments.
• Coordinate office maintenance and repairs, liaising with the landlord and suppliers.
• Handle incoming and outgoing mail and ensure proper distribution.
• Organisation of office layout, workspace allocation, and office arrangements for employees.

Project Support

• Provide administrative support to Project Managers and Site Managers.
• Assist with scheduling and coordinating labour processes for projects.
• Manage and track supplier documents and costs for large projects.
• Ensure subcontractor compliance through the existing software package.

Team Support

• Manage travel, visa, and accommodation bookings for employees.
• Coordinate IT equipment for new starters and leavers.
• Support employee onboarding and provide health and safety inductions.
• Organise employee external training and offsite meetings.

Fixed Office Support Tasks

• Manage document control, both paper and online.
• Ensure kitchen supplies are maintained and dishwasher is emptied.

Continuous Improvement

• Identify opportunities for improving administrative processes and office management.
• Support the implementation of new office policies and procedures.

Key Skills required

• 2 years min. experience in Office Management preferably within a Construction (or similar) office environment.
• Thorough attention to detail.
• Must be selfmotivated, selfconfident and a selfstarter
• Exceptional communication and interpersonal skills.
• The ability to work within a diverse team.
• A full driving licence.
• Permanent right to work in the UK, without Employer support.

, Permanent

Working hours: 8.30am - 5pm/5 days a week


Pay:
£23,000.00-£25,000.00 per year


Benefits:

• Company pension
• Onsite parking

Schedule:

• Monday to Friday

Education:

• A-Level or equivalent (preferred)

Experience:

• Administrative experience: 2 years (required)

Work Location:
In person