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Receptionist - London, United Kingdom - Ralph Lauren

Ralph Lauren

Verified Company

London, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Ref #:
W145771

Department:
Facilities

City:
London

State/Province:
London

Country:
United Kingdom

Pay Range Max

Pay Range Min

Company Description

Ralph Lauren Corporation (

NYSE:
RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality.

For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets.

The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all.

We foster a culture of inclusion through:
Talent, Education & Communication, Employee Groups and Celebration.
Position Overview

We have an exciting new position as a
Receptionist for our beautiful Cork street office. This location is situated at the back of our flagship store on
Bond Street. You will be the first point of call for our visitors with your main the responsibilities of welcoming visitors, answering phone calls and directing enquiries to the appropriate persons or department. As the receptionist, you will also be handling administrative tasks such as managing the office area, invoices and general office operations.

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This is is a 1 year fixed term contract
Essential Duties & Responsibilities

Support Environment Solutions team with moves/ changes to the office as and when required
Support staff with RL booking system for desk booking in 50 NBS & Watford
Order furniture when required from preferred supplier
Monitor online meeting rooms bookings and support teams finding meeting space all locations
Support the Environment Solutions team and Finance processed by compiling invoices information, so that their treatment is made easier.
Support with utilities coding of invoice where necessary
Cover for Bank of America
T&E card & P card enquiries when Environment Solutions manager is on leave
Liaise with your team and support the Environment Solutions department
Covering 50 New Bond Street Office assistant when on holiday including all aspects
Raise purchase orders for order placed
Support Watford reception with incoming calls
Have a good working relationship with employees
Ensure a good filing system for all archived documents
Update telephone lists/ handbook for reception use only
Report any maintenance issues to the Environment Solutions team in a timely manner, monitor and chase up where required.
Ensure the system telephone directory is up to date, notifying IT of any discrepancies
Arrange bookings for couriers ensuring an order form is complete with approval
Arranging DHL shipments and create airway bills, ensuring correct account is used for each department/ cost centres are used ensuring an order form is complete with approval
Ensure outgoing mail is franked/ sent down to 50 NBS
Ensure reception area is kept clean and free from clutter and the desk is kept tidy
Working alongside the showroom team to ensure you have all appointments and contacts ahead of new markets
Maintain a professional and smart appearance, bearing in mind the RL image
Welcome visitors and help them wait in a pleasant way and announce them by name to the relevant team.
Tour of the office
Fire tour for new starters
Monitor food and condiments ensuring they are replenished in kitchen
Order kitchen supplies as appropriate and monitor stock levels
Order stationery as appropriate and monitor stock levels
Answer calls in a timely and professional manner