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Administrator / Admin Assistant - Cardiff, United Kingdom - Glenburnie Lodge Care Community

Glenburnie Lodge Care Community

Verified Company

Cardiff, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator/Admin Assistant.

An exciting opportunity has arisen for an Administrator/Admin Assistant to support the administrative team at Glenburnie Lodge, a brand new purpose-built care home, in Wenvoe.

Opening Summer 2023, Glenburnie Lodge will comprise beautifully furnished accommodation as well as a range of exceptional facilities, to include a gym, bar, cinema, coffee lounge, beauty salon and dining rooms.

Balconies and terraces overlooking landscaped gardens will also feature in this stunning new development.

The Job Role Includes:

To receive, assist and direct residents and visitors in accessing the service personnel in a professional, courteous and efficient manner.

To provide efficient, helpful, informative and supportive reception and administration services to residents and their visitors and to staff. To provide assistance to the Finance Administrator.

To ensure that employee HR files are maintained in accordance with requirements and that all records pertaining to employees are accurately and contemporaneously recorded including sickness, absence and annual leave

To manage the telephone system within the home and to prioritise and organize meetings and diary management.

To actively participate within your role in a service that is safe, effective, caring, responsive and well led.

Main Responsibilities:

To ensure an effective and efficient reception service is provided in the home.
To ensure all visitors are welcomed into the home and are recorded in the visitor's book.
To deal with general enquiries and redirect to the appropriate personnel.
To provide comprehensive, efficient and proactive administrative support to the home.
To set up, assist and maintain various office systems and adaptation towards efficiency where required.
To receive and respond to incoming telephone calls, acting as a first point of contact.
To ensure reception area is maintained in a safe and workable manner.
To deputise for finance administrator duties
To advise the various departments of the arrival of all supplies into the home as required.
To process incoming and outgoing mail.
To demonstrate a high level of discretion and confidentiality.

All training and support will be provided for this role

All our team members are required to have had the Covid-19 vaccination.

Full Time - 40 Hours per week /

Job Types:
Full-time, Permanent

Salary:
£11.33 per hour

Job Types:
Full-time, Permanent

Salary:
£11.33 per hour

Benefits: