Office Administrator - Bristol, United Kingdom - ASTERIX UK

ASTERIX UK

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We require an office administrator for an immediate start. We are a national construction and fitout company and require the office administrator to work in our Bristol office. We work with high-profile clients in sectors ranging from healthcare to leisure. This is a varied role and would suit someone who is a team player.

Reporting to:
Operations Manager

Job location:

Hours: Grade/Salary:

Contract: 35 hours per week

Job Location:
Yate

Main purpose of the job

To support the Operations Manager and Accounts Administrator by providing administrative support throughout the project and payment process; as well as leading on important functions like researching project costs.

Your skills / experience;

Good time management skills and the ability to work independently as required
Excellent use of Office 365 suite, including Excel
Excellent communication skills including the ability to communicate with clients
Must have some experience in a relevant position
Full, clean driving license.

Main duties & responsibilities

A. PROJECTS

To liaise with Project Managers and client Practice Managers to schedule site visits
To liaise with Practice Managers and contracted suppliers to schedule site visits and check availability for installation
To liaise with client Practice Managers and Project Managers to schedule site visits.
To research material, travel and accommodation costs for projects, collating information and estimates of costs and reporting
To update project schedules as directed
To liaise with Accounts Administrator and Project Managers to update project cost sheet and keep up to date
To create site information packs containing compliance documentation
Write up project meeting notes
Contributes to project team effort by accomplishing related results as needed.

B. PAYROLL DATA ENTRY

To maintain engineer's payroll by entering data by appropriate deadlines for the accounts administrator to process.
May sometimes have to clarify timesheet information with Project Managers.

C. MAINTENANCE

To support the Maintenance lead by providing admin support with Maintenance requests
To liaise with Maintenance lead and enter information onto Maintenance database by appropriate deadlines

D. OTHER

To work flexibly as part of the Projects and Maintenance team
To work in accordance with the organisation's policies and procedures
To attend meetings relevant to this post
To undertake training that is necessary for the development of this post
To undertake other appropriate duties as required by the Line Manager
A willingness to drive company vehicles a short distance for valeting and servicing requirements.

Salary:
From £20,000.00 per year

Schedule: