Office Coordinator - London, United Kingdom - Trafalgar Entertainment

Trafalgar Entertainment

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DETAILS:

***
Job reference
REQ00533

Date posted
12/04/2023

Application closing date
19/04/2023

Location
London

Salary
Up to £29,000 per annum depending on skills and experience.

Package

Contractual hours
40

Basis
Full time

Job category/type

Job description
Reporting to PA to CEO and Creative Director

Trafalgar Entertainment is looking for an Office Coordinator to manage and support the smooth day-to-day running of the busy production office based in London.

You will be in direct contact with all aspects of the business and get first-hand experience of the day to day running of a fast-paced and rapidly growing live entertainment company.

Key Responsibilities include:

Answering the phone and directing to the right department, taking messages where necessary.
Organise the office layout, maintain the ordering of stationery to ensure all stock is up to date, ordering more when required.
Managing and distributing all incoming and outgoing post and couriers
Photocopying, faxing, binding and filing all company documents.
Booking meeting rooms and organising refreshments.
Covering for the PA to the CEO during holidays and time off.
Providing administrative support to the PA to the CEO, producers and other employees as requested.
Updating contact lists on the company database.
Adhoc secretarial duties including running personal errands and booking lunches.
Meeting new starters and visitors to the office and showing them around.
Manage and work collaboratively with the Office Assistant.
Maintain the condition of the office and arrange for necessary repairs, liaising with the Building Manager if required.
Previous administrative experience and be confident with all MS office packages including Teams
Polite telephone manner
Excellent written and verbal communication skills
An interest in theatre and live entertainment

And will be:

Extremely organised & resilient
Able to prioritise a changing todo list and stay calm under pressure
Detail orientated
Selfmotivated and able to use their initiative
Comfortable working both individually and as part of a team

Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are curious, courageous and ambitious, empowering people to challenge and innovate in pursuit of excellence.