Human Resource Assistant - Epsom, United Kingdom - Appcastenterprise

Appcastenterprise

Verified Company

Epsom, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

**Job Title: Human Resources Assistant

Location:
Prestige Support Centre, Epsom, Surrey**
Salary: £22,000 - £24,000 dependent on experience
**Hours: Monday - Friday

Contract length:

FTC 12 months**
Life at Prestige:People are at the very heart of Prestige, and we want to make life better for them.

As a Human Resources Assistant you'll grow and develop in an exciting business that puts people at the centre of everything we do.

Prestige Nursing & Care, part of the Sodexo Group, has provided home care for over 75 years and we have 35 local offices in England and Scotland.

Our aim is to lead the care industry by providing high quality, personalised and specialist services to ourclients.

Your role at Prestige:

The role of HR Assistant is to provide the first line response to internal customers within the business on all matters of HR, to take responsibility for the HR system and all data entry and to provide HR admin support to the wider team.

Dimensions:
Workforce responsible for circa 280 employed and 2000 carers.

The success of this role will be measured by:

Processing, verifying and maintaining personnel information and documentation
Recruitment administration
Completing the new starter process
Completing the leaver process
Issuing contracts and amendments to contracts
Dealing with line manager an employees' queries
Managing the HR inbox
General administration duties and covering for the receptionist when required
Working closely with the HRBP's and wider HR team
Committed to providing a highquality service
Maintain a high degree of confidentiality
Highlevel written and verbal communication skills
Ability to use own initiative
Excellent attention to detail

Critical to the success of the role is the ability to work at pace, maintain accurate records, have a readiness to learn about sector.

Responsibilities:

Recruitment and On-boarding

Support the Executive Resourcer with administering the process for new employees; sending out appropriate offer letters and new starter paperwork, carrying out all necessary preemployment checks, i.e. obtaining references and right to work checks
Collating new starter information
Entering all information in to the HR system
Training new starters on the HR system and ensuring they understand how to request holiday, approve timesheets etc
Monitoring the probation review process ensuring Managers carry out reviews on time and issuing probation outcome letters including extensions and terminations, taking advice from the Head of HR when required

Payroll

Ensuring that all pay related instructions and changes are prepared, recorded and the Payroll Manager is informed in time for the monthly payroll run for Head Office and Branch staff, i.e. new starters, leavers, contract amendments and any other benefits

Contract Amendments

Arranging for the issue of Contracts of Employment and issue of amendments to contracts ensuring all information is updated on the HR system and records kept in the employee's personnel files

Leaver Administration

Processing employee resignations including sending out acknowledgement letters and updating the HR system
Reviewing exit interviews and questionnaires and passing on any relevant information to the Head of HR

Record Keeping

Maintaining up to date employment records on all Prestige Nursing Branch and Head Office staff
Making up new starter files and maintaining employee personnel files
Archiving employee files and other records when required
Keeping car and driving records up to date including company car and business use information

Administration

Recording information from the Annual Appraisal Scheme

Staff Benefits

Issuing eye care vouchers and keeping up to date records.
Administering Benefits and Rewards Scheme
Administering the Private Medical Insurance scheme

Advice and Guidance

Provide day to day advice to Managers and Employees, escalating more complex issues to the Head of HR.
Assist in formal meetings such as disciplinaries or grievances as requested.

General responsibilities:

Providing cover for reception at lunch times/other breaks and annual leave or other absences.
General administration duties.
Be a champion for internal customer service
Do any other reasonable things your manager needs you to do

Skills and qualifications we're looking for:

Essential

Good interpersonal, communications and presentation skills
Well organised, responsive and able to work under pressure
Computer literate in Microsoft
Word, Excel and PowerPoint.
Ability to prioritise a busy workload.
Ability to work on own initiative.
A keen interest in HR.

Desirable

HR Experience
CIPD qualification or working towards one

What we offer:

A competitive salary
28 days annual leave (includes Bank Holidays) increasing every year by 1 to the maximum of 33 days over 5 years' service
An additional day off for your Birthday
Blue Light Card
Cycle to Work scheme for our Head Office, Regional and Branch staff
Long Service Awards
Workplace Pension
Employee assistance programme (EAP) confidential phone line and online support and resources available to you and your loved ones 24/
Supportive working environment with ongoing learning and development opportunities.
A friendly, agile and flexible working culture.

Please note:

In line with CQC & Care Inspectorate regulations, we require and will undertake Enhanced DBS/PVG, Right to Work, Reference and Employment History checks in line with Government guidelines for this role