Executive Assistant to The CEO and Executive Team - Elland, United Kingdom - Calderdale Council

Calderdale Council

Verified Company

Elland, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Application closing date
22/05/202- Location
Elland

Salary

SCP , £26,96- Package
Blank

Job category/type

Schools

Job description
We are seeking to appoint a professional, dedicated and highly motivated individual to support our CEO, Directors and Trustees.
You will work as part of central team, based at the Trust office in Elland.
If you are the person we seek, you will be able to demonstrate the following skills and abilities:
Strong organisational skills and ability to prioritise multiple tasks seamlessly with a strong attention to detail
Very strong interpersonal skills and the ability to build relationships with key stakeholders
Ability to deliver timely, accurate and up to date documents to the required quality
Substantial and successful experience of providing administrative support at an executive level including managing busy diaries and dealing with sensitive and highly confidential communications of senior staff
Ability to act as Clerk to Local Academy Boards and committees
Experienced minute taker
An enthusiastic member of staff committed to ensuring the best possible outcomes for all pupils, staff and stakeholders
A strong commitment to professional development for all, including yourself and your team
The ability to effectively manage a team
Key Duties

Executive Assistant to the CEO- Manage the diaries of the CEO and Directors, including arranging appointments and co-ordinating meetings and events in a timely manner

Line Manage the Business Support Team, to ensure high quality administrative support is offered to the central team and events are organised effectively
Be the first point of contact for all internal and external calls to the CEO; dealing with routine and nonroutine enquiries as appropriate, including the need to deal often with complex and sensitive matters
Arrange meetings for the CEO and Executive Teams, ensuring rooms, IT and hospitality are arranged
Provide a high quality efficient, professional and confidential service for all administrative tasks required by the CEO and executive team
Respond to enquiries both by telephone and in person from a wide range of contacts, assessing their priority and importance and decide an appropriate course of action to avoid any unnecessary disruption to the CEO
Filter general information, queries, phone calls and invitations to the CEO or executive team by redirecting or taking forward such contact as appropriate
Set up and maintain accurate and comprehensive filing systems, both manual and computerised
Take accurate minutes for confidential meetings where necessary
Provide a professional welcome to all visitors for the CEO and provide refreshments for meetings as requested
Manage staffing issues as delegated by the CEO in a professional and confidential matter
Organise, staff, parent and student surveys as required
Plan and organise Principal Induction Sessions
Act as clerk to LAB's or panels where needed, ensuring accurate minutes are produced and circulated as required
Ensure the Trust website is up to date and compliant with statutory guidance at all times and promotes the Trust positively
Undertake academy website compliance audits annually
Ensure a register of statutory policies is in place and policies are reviewed in a timely manner for approval by the CEO, Partnership Board and Trustees
Circulate policies to Academies once approved by Trustees
Support the Executive team with the production of reports and data as required
Closing Date: 9am, 22nd May 2023
South Pennine Academies
The Gateway
Lowfields Way
Elland
West Yorkshire
HX5 9DX