Events Coordinator - London, United Kingdom - Val Wade Recruitment

Val Wade Recruitment

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Events Coordinator, Renowned University, London, Temp to Perm role, £14 p/h plus holiday pay.

Our client, a university based in South East London, is looking for an Events Coordinator to start ASAP. This is a temporary role with the possibility of going permanent. 35 hour work week but some weeks will include weekends or evenings according to theevents schedule.

The main duties of the events coordinator role are:

Respond appropriately to all sales enquiries
Arrange show rounds of facilities for external and internal customers
Seek opportunities to sell and upsell facilities for conference and events
Support and operationally supervise the smooth running and professional organisation of conference, functions and events booked through the Conference Services office
Support any bookings arising from external (or internal) hire of the campus
Support the sales and marketing strategy for the College's residential, catering and leisure facilities
Review the business plan for the exploitation of commercial opportunities
Attend promotional events & exhibitions
Supervise the temporary Conference Services Assistant
Supervise any student ambassadors hired on an adhoc basis to cover events
Ensure all temporary staff are appropriately trained and/or briefed on their duties
Maintain ongoing communication with customers in relation to their event
Close liaison with college facility providers and colleagues involved in the provision of services across the campus
Accurately record all conference and event enquiries in the appropriate databases
To work towards achieving agreed sales budgets per financial year
Accurately communicate with clients the full costs and charges they will incur during their event
Raise invoices and credit notes, purchase orders and goods receipt orders
Feed into the Conference Services budget in liaison with the Commercial Operations Manager
Maintaining the financial records

Skills and Requirements

Experience of supervision in conference services, events or an equivalent area
Experience in following financial procedures
Experience supervising freelance staff
Experience of working in a large structured organisation with different teams
Working under pressure and with a varied and busy workload
Good working knowledge of IT e.g. Microsoft suite (Excel, Outlook, Word)
Proven track record in marketing, sales and event management
Proven track record of using finance/ HR systems e.g. Business World
Strong administrative and organisational skills
High attention to detail & proactive problem solver
Ability to prioritise work within a context of competing demands
Ability to work independently and as part of a team

Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities' employer and agency.