Team Assistant - London, United Kingdom - Handle Recruitment Ltd

Handle Recruitment Ltd

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Sector:
office support

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Type: hybrid

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Contact: Rebecca Ramsden

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Duration: 12 months

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Start Date: Immediate

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Expiry Date: 03 December 2023

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Job Ref: BBBH108476

Fantastic opportunity for a detail focussed Team Assistant who enjoys a varied role with lots of autonomy Global entertainment company are looking for the glue that bind a couple of teams together administratively.

Supporting circa 20 people you will have a wide range of key responsibilities to assist in the seamless running of the teams.

Duties to include:

Proactive diary management, including organising internal/external meetings and video/audio calls across multiple time zones, ensuring team leaders are advised of any changes to their schedule in advance
Tracking and planning of teams' working locations
Meeting preparation, including coordinating technical setup, taking location of attendees into account
Arranging travel, including creating and managing detailed itineraries
Preparation and processing of expense reports
Finance support, including raising purchase orders and ensuring smooth supplier invoice payment
Reception of office visitors

Skills and Experience:

Solid demonstrated experience as a Team Assistant, with excellent administrative skills
Great organisational skills, with proven experience in arranging business events
Strong verbal and written communication
Ability to prioritise tasks from multiple senior stakeholders and manage conflicting demands
Attention to detail and the ability to deal with confidential information discreetly
A positive attitude and approachable nature
Strong sense of initiative and a proactive style
Experience with purchase order and invoice processing
Design skills, with the ability to create impactful presentations

ASAP start date... Media or Entertainment experience is not required. Organisation, communication and a keen eye for detail far more important.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.