Senior Secretary/pa - Edinburgh, United Kingdom - Beaumont Associates Ltd

Beaumont Associates Ltd

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Senior Legal Secretary/PA

£30500K-£31000K - On Site - Edinburgh.
Delighted to be partnering with this prestigious top 500 legal firm based Edinburgh City Centre. Our client is actively seeking a highly experienced Legal Secretary/PA for their expanding real Estate department.

Interesting and very varied role which entails, working collaboratively within a team setting to deliver and provide exceptional secretarial support by:

Provide high level support to partners and fee earners as a trusted advisor
Act as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
Utilises skill in influencing stakeholders quickly building rapport and be seen as a trusted advisor
Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
Ensuring accurate and timely use of the firms finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for feeearners when required (including nonbillable productive time) on a daily basis
Understanding the firms document management processes (iManage)
Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
Utilising document production for the creation of all first draft documents
Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
Assisting on adhoc projects as and when required, for example managing bundles, supporting team events etc.
Possess indepth knowledge and experience woking within Real Estate or Corporate Law backgrounds.
Previous experience of document management systems
Knowledge of Microsoft Office Suite
Excellent diary management
Strong organisation and prioritisation skills
Good verbal and written communication skills
Flexible approach to working practices in order to meet business needs
Friendly, personable and approachable
Adaptable and flexible approach
Conscientious and diligent
Remains calm under pressure
Eager to learn and develop skills
Adopts a can do attitude

Please contact Michelle Beaumont for a confidential discussion.

Job Types:
Full-time, Permanent

Salary:
£30,500.00-£31,500.00 per year

Benefits: