Executive Pa - Glasgow, United Kingdom - McCrae Training Ltd

McCrae Training Ltd

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Main Purpose of Role:

This position is integral to the smooth daily operations of the Managing Director.

The Exec PA will free up the MD's time from organising and also administrative tasks to allow them critical time to focus on strategic tasks.

The Exec PA must operate with the utmost professional integrity, discretion, and ability to work effectively under their own initiative providing continual support to the Managing Director.

Key Responsibilities and Accountabilities:

The Exec PA will complete the following on behalf of the MD:

Manage MD's diary and organise meetings and appointments
Control all internal and external access to the MD operating as their gatekeeper
Accurately book and arrange travel, transport, and accommodation
Organise events and conferences as required
Ensure the MD is kept informed of all important tasks and deadlines
Attend meetings, compile and prepare accurate reports, presentations, and correspondence
Manage businesssensitive information, databases, and filing systems
Maintain strategic procedures and administrative systems
Liaise with staff, suppliers, and clients on behalf of the MD
Collate and file monthly expenses for the MD
Compile corporate governance reports received from business departments ensuring they are accurate and on time
Carry out research as required or requested by the MD on suppliers, clients, sectors

The company and/or MD may also require the role holder to undertake additional work within their capability and capacity.

Essential Criteria

5 Years' experience carrying out PA role
Where possible, has worked in an SME organisation previously

Knowledge and Experience:

Discretion and trustworthiness are essential as the role holder will often be privy to confidential information
Excellent verbal and written communication skills
Exemplar organisational skills and the ability to multitask
Proactive with a cando attitude
Work with tact and diplomacy
Concise and clear communication skills
A knowledge of standard software packages and the ability to learn companyspecific software as required
Selfmotivated and enthusiastic
Systematic approach to completing tasks
Excellent Time Management skills and very well organised
Ability to work under pressure and tight deadlines
Logical and methodical approach to task completion
Excellent organisational skills
Build and maintain a positive relationship with all clients
Proficient in Microsoft Office36
Adaptable and flexible to deal with change
Ability to operate under their own initiative
Maintain a professional approach and be of smart appearance
Qualityfocused when completing all activities in line with ISO and Company processes and procedures