PMO Governance Support - London, United Kingdom - Department for Business, Energy & Industrial Strategy

Department for Business, Energy & Industrial Strategy

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £37,470 - £45,565-
Job grade:

Senior Executive Officer
Contract type:
Permanent
Business area:
BEIS
Corporate Services
Matrix Directorate
Type of role:
Project Delivery
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Birmingham, Cardiff, Darlington, Edinburgh, London, SalfordAbout the job

Job summary:

Our Mission
At BEIS, we are leading the UK's recovery from coronavirus and are building a stronger, greener country. Our varied work makes a real difference to people across the UK and internationally. This is a fantastic opportunity to become part of the BEIS team and our exciting mission

We lead on the UK's commitments to tackle climate change and drive green economic growth. We support businesses to create jobs and increase opportunity in regions across the UK. We also encourage investment and innovation to make the UK a science superpower producing research that will improve lives.

Our Inclusive Environment

We are building an inclusive culture to make BEIS a brilliant place to work where our people feel valued, have a voice and can be their authentic selves.

We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.

We offer first-class flexible working benefits, excellent employee well-being support and a great pension.

We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer.

We will support talented people from all backgrounds to build a career and thrive.

Job description:

The Matrix Programme is a transformation initiative involving the Cabinet Office, Department for Business Energy and Industrial Strategy, Department for Culture Media and Sport, Department for Education, Department for Health and Social Care, Department for International Trade, Attorney's General Office, and HM Treasury.

It is a unique cross-government collaboration that will unlock simpler, better, and more joined up working by bringing together the systems, processes, and ways of working for key government functions such as HR, Finance and Procurement, commonly known as Shared Services.

The Programme is part of the Shared Services Team, a fantastic team enthusiastic about improving the existing shared services experience for BEIS and its partners whilst working to deliver the strategic objectives of the new Government Shared Services Strategy

We will deliver the Government's three overarching objectives for shared services:

Better experience for all users - intuitive systems that are easy to use and mobile-enabled.
Efficiency and value for money - better systems and services which support productivity and seek to reduce costs.
Standardised processes and data - support interoperability, making it easier to understand and compare corporate data.

Person specification:

The PMO role provides experience, support and insight to the programme leadership team and acts as the source of all project information and metrics.

You will have a confirmed background in PPM methods with an eye for detail to make sure things happen when needed.

You will need excellent interpersonal skills for presenting updates to different audiences.

If you thrive in periods of transformation, then this is an exciting opportunity for you

Monitoring - manage project/programme controls, reporting to different stakeholders about project/programme statuses. Manage effective transitions between phases of the projects/programme.

Governance - Work with senior roles to draft board agendas, keep log of board decisions and owners, work with decision owners to provide report updates, analysis of data and presentation at various Matrix boards.

Ensure appropriate governance arrangements for effective running of the Programme, with escalation routes and accountabilities made clear.

Planning - Ensure systems are in place to enable effective planning.

Reporting - Ensure corporate reporting requirements are met.

Ensure the programme reporting process feeds into key Boards, working with workstream leads and project managers and the Reporting Lead within the Programme Management office.

Admin - Programme Resourcing/Recruitment and onboarding (i.e., planning, IT requests, staff passes, etc)

Ownership and control of the Project Library and repositories providing access and organisation to project documentation and products

Skills and Experience

Effective communication and engagement skills the PMO supports a wide range of activities, building and maintaining relationships with colleagues at all levels, offering constructive challenge when required.
Prioritisation skills the ability to manage multiple work activities and to