Information Officer - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust
Description
This is an exciting opportunity to join the Estates and Facilities Property Team as an Information Officer.This full-time role will be based at the Nottingham City Campus in the Trust Headquarters building.
The post holder will collect and collate essential Trust wide property information, including divisional/departmental occupancy, updating site wide room functions, and ensuring the Trusts space management system is kept accurate at all times.
The post holder with gather information to update CAD plans and provide any property related information required or requested by the EFM team or wider Trust.
You will need to demonstrate excellent organisational skills and have an approachable manner. You must be able to multi-task and prioritise workloads and use your initiative. You will be proficient in IT skills such as Microsoft Office including, Word, Excel and Power Point.
Nottingham University Hospitals NHS Trust is a large acute hospital spread across 3 sites in the City delivering excellent care to local residents.
Although we are a small team, the Property Team has extensive skills and experience over a very wide portfolio, information, workforce planning, systems, landlord and tenant, sustainability, Net Zero Carbon, CAD, Energy, Waste being some of the main areas of work but non exhaustive.
We always strive to provide the best standards of service, this in turn has created an excellent team work ethic with patient care being at the core of our working principles.
Based on the City Campus but our services based across all our sites, we promote flexible working with a blended working from home arrangement.
Alter drawings to take account of structural alternations or additions eg., pipe work runs, cable runs or the location of fire protection systems etc.
Supply copies of CAD drawings for all purposes as required and in connection with a wide variety of schemes.
Be responsible for ensuring the CAD/space management system databases holding information relating to all the rooms within the Trust's buildings are up to date as necessary due to alternations in the building stock, different data requirements etc.
Work on a variety of Trust IT systems including but not exhaustive to Space Management software and AutoCAD LT.
Provide appropriate information from the MICAD system in a timely manner to meet the information needs of the Directorate.
Support the information team in providing a full and comprehensive support service in the provision of appropriate MICAD and Property Systems carrying out training and competence testing of all end users to understand and use appropriate departmental information and space management systems.
Support the information team in the compilation and maintenance of departmental protocols and user manuals for MICAD and Property Systems and establish data entry audit trail and where necessary, make recommendations for corrective action.
Participate in any development of Information Systems, assisting and undertaking special project work as required.
Ensure information flows and information asset registers are updated and valid.
Fault reporting/actioning as appropriate to identify and resolve a range of problems eg., software errors, data errors and reports.
Undertake adhoc requests for analysis of data using various procedures (Pivot Tables, VBA, Macros etc) to provide information for benchmarking and key performance indicators.
Act as the first point of contact for enquiries for end users.
To manage with the Property and Data Officer, requests for changes to the above systems in a timely and efficient manner.
To ensure the Directorates information flows and information asset registers are kept up to date and compliant with legislation and Trust Policies.
Work flexibly as part of the wider information team as and when required ensuring information governance processes are in place and records retained/disposed of in line with relevant legislation/policy.
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