Executive Assistant - Bradford, United Kingdom - Bradford College

Bradford College

Verified Company

Bradford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have a fantastic opportunity for an Executive Assistant to join our EA team.

Our Executive Assistants are key to the smooth and efficient operation of the Executive team enabling them to make the best use of their time by organising their diaries, completing administrative tasks, and on occasion, supporting with projects and research.

The Executive Assistant's role also includes managing mailboxes and attending meetings to take minutes.

Responsibilities include:

To manage and maintain Executive members diaries, actively managing their programme of work, ensuring the most effective and necessary use of their time
Collate meeting packs, briefing papers, reports and issue to agreed timelines.
Arranging and organising appointments, meetings, events and conferences, booking suitable venues, organising resources, and booking any associated travel/accommodation requirements.
Attend Executive Members meetings and ad hoc working groups to take minutes and/or actions and ensure that any agreed actions are followed up.
To maintain effective electronic and manual filing systems.
Utilise college systems to raise purchase orders as required and be familiar with the eProcurement system.
To prepare accurate Executive travel and expense claims in line with policies.
To be the first point of contact and gatekeeper for Executive members to manage or redirect any queries internally and externally as appropriate.
To anticipate requirements, planning ahead to ensure that information is available and meetings and worktime is planned in, to meet required deadlines.
To identify potential issues in advance and put forward ideas for solutions.
Be able to manage and prioritise own workload.
Build and maintain effective working relationships with other senior managers, line managers and colleagues across the college and with key stakeholders externally.
Support the Principalship Office Manager and other members of the EA team when required, eg. Annual leave/sickness
To have an overall knowledge of the college systems and procedures to assist with and direct any queries.

For the full job description and person specification, please

Education & Training

GCSE 9 or equivalent level 2 qualification in Maths or be prepared to pass a test prior to interview to demonstrate level 2 ability and then if appointed achieve within an agreed timescale
GCSE 9 or equivalent level 2 qualification in English or be prepared to pass a test prior to interview to demonstrate level 2 ability and then if appointed achieve within an agreed timescale
Level 3 in Business Administration or equivalent experience

Experience

Experience of supporting and assisting senior managers
Excellent IT skills including good knowledge of Microsoft Office packages
Excellent and accurate written and verbal skills, including the ability to compose own correspondence as well as from dictation and written briefs.

Bradford College

At Bradford College our ambition is to transform the lives of our learners, help them to aim higher and support them to achieve their goals.

Located in the heart of Bradford, we offer a wide range of courses at varying levels, with something to suit everyone.

Undergraduate to postgraduate and professional qualifications to distance learning and short community courses.

Our aim is to attract and retain knowledgeable, passionate and focused individuals who can inspire, motivate and support both learners and colleagues.

With a can-do attitude and desire for continuous self-improvement, you could make a difference to the lives of everyone at Bradford College.

Benefits of working at Bradford College:

Generous annual leave entitlement
equivalent to 30 days holidays, plus bank holidays
Additional college closure days, including 2week Christmas closure
Local government pension scheme, with a generous 18% employer contribution
Annual salary reviews
Career progression opportunities 54% of all vacancies are filled internally
Free sports and gym facilities
Free wellbeing initiatives and access to our exclusive staff indoor and outdoor wellbeing space
Confidential employee assistance service and onsite mental health first aiders
Access to Bradford College benefits hub, offering retail, travel, leisure and dining discounts and cashback
Discounts on greener travel cycle to work scheme & local MetroCard and Northern Rail discounts
Access to hair and beauty treatments in our studentled Signature Spa
Onsite dining facilities, including our awardwinning Grove restaurant
A host of training development opportunities
Fantastic campus facilities, a short walk to public transport links in the heart of the City of Culture 202
The opportunity to work for an organisation that is truly committed creating a better future for all through education and training.
If you have the drive to further develop your skills and abilities, you will be given the support