International Payroll Lead - London, United Kingdom - King's College London

King's College London
King's College London
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Job Description

The primary function of the role is to manage the international payrolls for King's.


This role is important for the university as King's expands it's global network, ensuring that the university is compliant in overseas locations is paramount to the King's vision of internationalisation.


Reporting to the Head of payroll and pensions within the Payroll team, this role will work as part of a team supporting this service and so may be asked to work across the service's activities and occasionally support the work of the wider Financial Services team.


This will involve actively participating with the implementation team to acquire new payroll platforms as well as develop and document processes for company payroll across diverse territories and within all company essence.

The post will also be in charge of driving and developing the global payroll processes for the company.


This role is delegated the responsibility of executing and developing global payroll strategy and for leading and describing time operations as well as global payroll functions, once it is substantiated.


The global payroll process will also be accountable for facilitating and developing a global payroll governance procedure to supervise and direct selection of business case projects and payroll vendors.


The post may help, guide and direct HR in organizing local payroll functions for the locations which are not included in the global solution.


The post will also take up the responsibility of all ventures affiliated with the settlement and arrangement of global payroll, corporate card administration and expense tool oversight.


The role holder will form and maintain strong working relationships across Finance & other areas of the university that the service relates to.

This post will be offered on an Full time basis.

This is a full-time post - 100% full time equivalent

Key responsibilities

  • Ensure the compliance of all payrolls and that they are processed on time
  • Supporting in Administering 14 or more global payrolls
  • Liaising with outsourced providers and ensuring all details are processed accurately
  • Assisting with the preparation and review of year end returns/forms such as PSA, P11D, National insurance settlement returns etc
  • They ensure that all Global payroll production and payroll administration processes are adhered to and properly documented
  • They provide first line support regarding payroll enquiries and processes and investigating any discrepancies with the 3rd Party supllier
  • They deal with complex record changes on the HR Payroll system (or assisting team members to do so)
  • They undertake special projects including review, harmonization and improvement of payroll processes and contribute to the development of systems and processes
  • They liaise closely with the Pensions and Payroll Admin & HR teams, ensuring processes and cross information is communicated
  • They ensure that all audit requirements are maintained by themselves and the Global administers
  • May have to travel
  • The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post._
Skills, knowledge, and experience

Demonstrable recent experience of managing or commissioning overseas payroll operations, this will equal to Experience in liaising with external advisors on complex cases, tax equalisation and similar arrangements in in numerous countries

Managing colleagues and peers to achieve tight deadlines for complex and competing objectives within the global function.


Experience of having worked with operating payrolls in multiple locations at once and Ability to build and manage internal and external relationships.

Self-management and ability to work independently to meet deadlines, firm decision making.

Essential criteria


  • Strong understanding of designing integrating and operating overseas and sharing Knowledge of relevant tax and legislative aspects of overseas workers shadow payrolls
  • Ability to work in multi-disciplinary teams (HR, tax, Payroll, Pensions) to share goals and tight deadlines
  • Customer service skills and a service approach in your professional work
  • Ability to communicate clearly and effectively in the written word, in person and on the telephone as different languages will be involved
  • Numerate and IT literate with the ability to use the standard suite of office software together with knowledge of one or more 3rd party portals
Desirable criteria


  • Fluent in a language
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