Admin Assistant - Belfast, United Kingdom - energis recruitment

energis recruitment
energis recruitment
Verified Company
Belfast, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Admin Assistant
  • Belfast,
£19,500. Large National law firmis seeking to recruit an Administration Assistant to work in their busy office.

The role requires solid administration, communication and organisational skills.

Attention to detail and customer service skills are crucial to your success in this role as well as being able to ensure confidentiality is maintained at all times.


We are looking for someone with at least one years' administrative experience within a similar environment and basic IT and keyboard skills with knowledge of Word, Excel and PowerPoint.


Main function of job


Supporting the operational and administrative functioning of a Practice Group / Practice Area whilst learning and developing the key skills and experience required for an Administrative Assistant.


Main Duties:


  • Capture and completion of client, party and matter details in the relevant system.
  • Coordinate information from Fee Earners to resolve conflict of interest scenarios.
  • Opening of new clients on databases.
  • Opening cases on relevant case management systems.
  • Assisting in the provision / maintenance of management information.
  • File management archiving, housekeeping of files & closure, both hard copy and using various systems.
  • To maintain the library and information sheets.
  • Photocopying and scanning documents.
  • Dealing with incoming/outgoing post.
  • Maintain diaries within the Office.
  • General administrative tasks
- including, photocopying and ensuring correct changes are applied, general maintenance as and when required.

  • To schedule documents and return securely to relevant parties.
  • To provide reception cover when required.
  • Work with agreed method and case management tools.
  • To follow all the Firm's policies and procedures.
  • To ensure confidentiality is maintained at all times.

Skills:


  • Basic to intermediate IT and keyboard skills with knowledge of Word, Excel and database programmes.
  • Knowledge of relevant document and case management systems.
  • Excellent administration / organisational skills.
  • Ability to work to set deadlines and service levels.
  • A good team spirit with proven team working skills.

Job Types:
Full-time, Permanent


Salary:
£19,000.00-£19,500.00 per hour


Benefits:


  • Life insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

Ability to commute/relocate:

  • Belfast,

County Antrim:
reliably commute or plan to relocate before starting work (required)


Work Location:
One location
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