Administrator - Bury St. Edmunds, United Kingdom - Atalian Servest

Atalian Servest

Verified Company

Bury St. Edmunds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Reference:
GRP/DY/02-02/796/RP

Job Title:
Administrator

Location:
Bury St Edmunds - _Applicants must have the right to work in the UK_

Salary:
Competitive

Contract:
Permanent

Hours per week:
Monday to Friday hours per week

Business Overview

The Atalian Servest workforce is made up of 30,000 passionate, responsive, and knowledgeable colleagues, all of whom deliver sustainable and award-winning FM solutions to our clients.

Job Overview

We are currently recruiting for Administrator to join our passionate and driven team based at our client's site in Bury St Edmunds.

Benefits

Access to Wagestream a financial wellbeing tool
Wide range of retail discounts
Discounted gym membership
Join our Cycle to Work scheme
Access to "CHROMA", our internal colleagueled diversity and inclusion community join a committee or take part in our events
Access to internal Mental Health First Aiders
Immediate access to "Opportunity" our internal Learning and Development platform
Required professional membership fees paid for
Win monthly Atalian Servest Superstar Awards

Key Responsibilities:

Time & Attendance Monitoring

Proactively monitoring scheduled shifts as they go live to ensure that staff attend & comply with the book on process
Escalating absence to the relevant local operational management
Using available resources to remedy nonattendance

Timegate Management

Ensuring that all sites have an accurate base rota
Ensuring that the site card and personnel cards relevant to resource have accurate:
Training Records
Individual Diary Events including blow outs, sickness and holidays
Holiday rules for employees
Pay rates
Employee contact info

General Administrative Duties

Handling tasks, such as generating reports and presentations, setting up meetings, communicating agendas and minutes.
Providing realtime scheduling support by booking appointments and preventing conflicts.
Coordinating arrangements which fall outside the realm of the Atalian Servest helpdesk.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Responsibility for managing and updating the clients' extra works trackers.
Raising quotes based on agreed rates with our client and sending them to the relevant centre for approval.
Seeking updates on open tasks from the Operations Team/HD/Account Management team.
Reporting on KPI's to account managers and National Support Manager.
Subcontractor Liaison.
Be comfortable with liaising and supporting key stakeholders within Atalian Servest.
Create and continuously improve the processes that support this role.
Data analysis.
Assist with general operational recruitment tasks.
Assist with the security vetting of employees.
General adhoc administrative tasks.
Reporting weekly labour reconciliations from the Timegate reporting suite to the relevant stakeholders. Eg 447, reports etc
Creativity is required in the non routine aspects of the position e.g., reports on simple routine matters, suggesting improvements to existing reporting utilising the scheduling platforms reporting suite to report relevant information.
The postholder will be required to make decisions on less routine matters e.g., what to include in simple reports, recommendations for improvements in working practices.
Working in a busy environment the postholder would be expected to manage and prioritise workloads making sure queries are dealt with as they arise and rearranging work to meet any proposed deadlines.

The postholder's desirable professional skills will include:

An ability to use Microsoft (Word & Excel) and Teams for letters, reports etc.
A good understanding of administrative procedures.

The ability to input data and initiate reports.

Good communication, literacy, and numeracy skills.
Computer Literacy.

How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)

Diversity & Inclusion
We are an equal-opportunity employer and are proud of the diversity represented across our business.

In 2021 we won the IWFM award for our diversity and inclusion initiative, CHROMA and we are proud to have also achieved the Disability Confident Level 2Standard as well as being signatories of the Race at Work Charter and Mental Health at Work Commitment.