Facilities and Estates Administrator - Brighton, United Kingdom - University Hospitals Sussex NHS Foundation Trust (279)

University Hospitals Sussex NHS Foundation Trust (279)

Verified Company

Brighton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The postholder will be the first point of contact for the Accommodation Department accountable to the Accommodation Manager. Liaise with doctors and other staff members requiring overnight accommodation. Allocating On-Call/ad-hoc type accommodation and processing payments where appropriate. Collect, sort and re-direct received post.

Take out-going post to collection point promptly each day. Logging enquiries from Managers and staff, concerning the availability of accommodation (including all general enquiries). Booking locums into database/schedules and processing invoices accordingly. Allocate overnight/on-call rooms and charge where appropriate.

Raising invoices Taking payments (via PDQ system) and forwarding receipts. Securing payments (via debit/credit cards) direct from locums and other who have omitted to pay. Produce and update a list of private accommodation for the use of BSUH staff and newly appointed employees. Report malfunctions file and follow up worksheets.

Liaise with the Estates team, contractors and residents to arrange access to occupied residential areas for maintenance/repairs. Liaise with the Housekeeping team for room servicing on a daily basis. Operate office equipment including photocopying, printing and faxing. Take and transcribe minutes of meetings when required.

Type documents such as reports and letters as requested. Maintain records, both electronically and by filing of paper records. Follow office procedures and practices in allocated tasks. Use appropriate computer-based systems to enter patient or staff information and maintain databases.

Monitor and maintain appropriate levels of stationery and order as and when necessary, informing the line manager of any potential problems in good time.

Maintain health and safety in the department and report all incidents and accidents to the Head of Administration Services as soon as possible, in accordance with departmental and trust policy.

Log all complaints relating to Accommodation services.

The postholder (at times) may be required to cover a colleagues absence at another site within the Trust Perform any additional duties within the Accommodation Service that may be required to ensure the smooth running of the department.

Assist the Central Administration Team when required.