Executive Assistant to The Director of Finance - Liverpool, United Kingdom - Liverpool School of Tropical Medicine

Liverpool School of Tropical Medicine
Liverpool School of Tropical Medicine
Verified Company
Liverpool, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Reference:


APR

  • Expiry date:
  • 17:59, Sun, 5th May 2024
  • Location:


  • Liverpool

  • Salary:
  • £32, £37,099.

00 Per Annum- Benefits:

  • 30 days annual leave, plus bank holidays, plus Christmas closure daysWe are seeking to recruit an experienced, highly motivated, forward-thinking individual, to join our team of Executive Assistants and play a pivotal role in driving our success at LSTM.


Working in a high profile, confidential environment, with a wide range of duties you will facilitate the effective running of LSTM by providing first class secretarial support to the Director of Finance (DoF).

As the Executive Assistant to the Director of Finance, you will play a critical role in ensuring the smooth and efficient operation of our finance department


Your responsibilities will include:
-
Committee Work:Act as Secretary to the Finance and Investment Committee; Prepare agendas and distribute committee paperwork; Produce minutes of meetings in a timely manner; Facilitate actions arising from meetings.
-


Financial Administration:

Processing of orders and invoices for the department; Request new supplier set up and deal with finance non-order invoices; Deal with expenses and subsistence claims; Complete bank transfers, deal with credit card reconciliations, organise department training and away days.

-
Internal/External Liaison:Act as the interface between the DoF and external clients and LSTM Group activity; Build and maintain effective links between staff and the DoF; Contribute to meetings, highlighting issues and making suggestions to improve service provision.

  • Extensive experience working as an Executive Assistant or Personal Assistant in a large, complex organization
  • Sound working knowledge and experience of complex diary management
  • Experience of administering committees: organising meetings, preparing agendas, drafting of reports, and taking minutes
  • Experience of organising meetings and travel schedules
  • Experience managing budgets on a daytoday basis
  • Excellent IT skills including the use of databases, Microsoft Word, Excel, PowerPoint, Outlook

_ (For a full list of essential and desirable criteria please refer to the job description and person specification)_

In return we offer:


  • 30 days annual leave, plus bank holidays, plus Christmas closure days
  • Generous occupational pension schemes
  • Flexible, agile working
  • Government backed "cycle to work" scheme.
  • Affiliated, discounted staff membership to the University of Liverpool Sports Centre
  • Plus, a host of additional family friendly policies

Closing Date: 5th May 2024
******
Inclusion is central to our values at LSTM

About LSTM


Founded in 1898 and the oldest of its kind in the world, the Liverpool School of Tropical Medicine (LSTM) is an internationally recognised centre of excellence for teaching and research in tropical diseases.

Through the creation of effective links with governments, NGOs, private organisations and global institutions and by responding to the health needs of communities, LSTM aims to promote improved health, particularly for people of the less developed/resource poorest countries in the tropics and sub-tropics.

**LSTM actively promotes Equal Opportunities and Safeguarding Policies
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