Private Office Diary Secretary - London, United Kingdom - Northern Ireland Office

Northern Ireland Office

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £25,827 - £31,200

The national salary range is £25,827 £27,170, London salary range is £29,664 £31,200.

Your salary will be dependent on your base location
Job grade:

Executive Officer
EO
Contract type:
Fixed Term
Loan
Length of employment:
For a period of up to 2 years
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

This position is based at NIO 1 HORSE GUARDS ROAD, LONDON, SW1A 2HQ, SW1A 2HQ, MOJ NIO Erskine House, BT1 4GFAbout the job

Job summary:

Please refer to Job Description
Job description:

Department Northern Ireland Office

Post Vacant EO - Diary Secretary to the Ministerial team

Location London or Belfast. Occasional Travel to other office locations will be required.

Duration Loan (OGD) or Fixed term appointment (External), 24 months with potential for extension

Applications Invited From Existing Civil Servants and External applicants

Closing Date 28 May 2023

Who we are

Inclusion and diversity

The Northern Ireland Office strives to be an inclusive employer and is recognised by its staff and externally as being an employer where Diversity and Inclusion are valued.

We hold a Diversity & Inclusion Charter Mark and are an accredited Disability Confident Leader organisation.

In March 2018 we won the award for Best Employer for Diversity & Equality in Northern Ireland (small employer category) in a Gala Award ceremony hosted by Legal-Island, a multi-award winning workplace compliance company based in Northern Ireland.

We have an active D&I network supporting colleagues through D&I Advocates, championed by our Directors.

We want all our people to feel valued for who they are and we are confident that you will find the NIO a warm, welcoming and inclusive place to work.

What we do

Background

The Northern Ireland Office represents Northern Ireland interests at a UK Government level and UK Government interests in Northern Ireland.

We have a wide range of responsibilities, including:

underpinning political stability in Northern Ireland; overseeing the Northern Ireland devolution settlement; leading on national security policy in Northern Ireland; addressing the legacy of Northern Ireland's past; delivering elections and constitutional reform in Northern Ireland; playing a key role in rebalancing the NI economy; representing NI interests, including on the border with Ireland,following the exit from the EU.

Our small size and diverse portfolio create a stimulating, fast-paced and challenging working environment, with regular engagement with a range of Ministers and senior officials.

We support flexible working and have a modern, flexible IT system which helps enable this.

About the Role:

This is an exciting, varied, and rewarding role at the very heart of the Northern Ireland Office. You will join a friendly, high achieving team, where no two days are the same.

We are looking for someone with a positive, can-do attitude who is ready to get stuck in to support ministers facing some of the toughest issues in the UK today.

You will play a critical role in ensuring the efficient running of Ministerial offices, balancing their competing demands and responsibilities.

You will have full responsibility for the diary of at least two ministers, which includes scheduling, logistics, and liaising with stakeholders.

This will require you to work across Government and beyond, from parliamentary offices to CEOs in the private sector, policy officials to wider Northern Irish Civil Society; a much broader exposure than is usual at this grade.

You will support the wider private office in key processes, including managing cabinet committees, FOIs and a broad variety of Ministerial competencies.

Learning and development is a key priority for the department, and we will actively shape the role so that it is challenging and fulfilling for you, to help you progress in your civil service career.

Duties and Responsibilities:

The main responsibilities of the role include but are not limited to:

Leading on the diaries of at least two ministers, with responsibility for planning and facilitating meetings autonomously. Working with private secretaries to prioritise meetings and events, scheduling meetings to ensure there are no conflicts and managing ministers' various responsibilities;
Arranging travel; communicating and working with partners across Government and beyond, in Belfast and internationally, to support each Minister on their regular visits;
Building strong working relationships with the Ministers, Special Advisers, Private Office and officials across the Northern Ireland Office, as well as across government;
Supporting on a range of office processes, including