Administrator - Brentwood, United Kingdom - Mercury Air Conditioning Ltd

Mercury Air Conditioning Ltd

Verified Company

Brentwood, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Mercury Air Conditioning Ltd are looking for an Administrator to join our rapidly growing team.

As an ambitious, new and expanding business, the role entails assisting with as well as taking control of office based tasks and responsibilities.

We are looking for a self
- driven, reliable individual with a proactive approach.

Key responsibilities:

To welcome visitors attending the office
General office duties such as filing and scanning documents
Uniform and Personal Protective Equipment orders; Track
Office stationery & equipment orders
Arrange and book travel, transport and accommodation
Company vehicles; e.g. tax, mot, service, insurance, sign writing
Carry out Driving Licence Checks for employees with Company Vehicles
Organise Portable Appliance Testing; Office and engineers tools
Assist with creating, updating, maintaining and distributing forms and documents
Assist with Insurance brokers in relation to Company Insurances
Assist with accreditations as and when required
Create purchase orders and place materials orders
Complete contractor PQQ's
Create project files for new jobs and maintain
Assist with ad hoc project tasks
Risk Assessments & Method Statements
O&M Manuals
Manage Sub-Contractor PQQ process, ensuring Insurances and required docs are received and kept up to date
Assist in ensuring office is health and safety compliant
Assist in ensuring onsite health and safety is in line with regulations
Assist with probation review process; distribute relevant forms, chase outstanding etc pass to HR for letter processing
Assist with implementing employee training; issue training costs agreement forms when required
Assist with recruitment, selection and onboarding and induction process
Assist with the supplier and subcontractor invoice process
Process timesheets; get overtime approved & input hours on to P&L and weekly planner pass to HR for payroll processing
Take meeting minutes as and when required
Update and maintain profit and loss spreadsheets; Expenses, supplier payable invoices, customer receivable invoices
Comply with Health and Safety regulations

This is not an exhaustive list, additional tasks and responsibilities will be assigned by your line manager.

Requirements:

3+ years of experience within a similar role
Able to maintain strict confidentiality
Confident in sustaining a level of professionalism among employees
Highly conscientious and well organised, with the ability to multitask
Outstanding written and verbal communication and interpersonal abilities
Confidence working independently and as part of a team
Willingness to excel in fast moving, highly motivated company that strives to deliver quality projects

Benefits:

Competitive salary based on experience
24 hour working week 8:00am to 5:00pm Monday to Wednesday with a 60 minute unpaid break
20 days annual leave plus bank holidays, increasing to 25 days after 5 years' continuous service with the Company (Prorated)
Pension scheme

Job Types:
Part-time, Permanent

Pay:
£11.44-£12.50 per hour

Expected hours: 24 per week

Work Location:
In person