Workplace Technical Partner - London, United Kingdom - XL Catlin

XL Catlin
XL Catlin
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Flexible Work Eligible:
Flexible Work Schedule


DISCOVER your opportunity


The workplace Technical Partner is the key presentative for Health and Safety compliance across the estate as well as being the liaison between colleagues and the suppliers on the day to day running of the property.

Working closely with suppliers to implement preventive plan maintenance and high standard cleaning regime into the workplace portfolio. Finally, the Workplace Technical Partner will assist on projects, fit-out and dilapidation process across the portfolio.


DISCOVER your opportunity
What will your essential responsibilities include?

  • Working with key internal and externals stakeholders as well as other entities on the daytoday performance of the service providers, confirming service aligns to customer and the and Operation Director Uk & Lloyds expectations, reviewing ways to improve the service and overall workplace environment.
  • As the Workplace Technical Partner, you will be responsible for the day to day running and upkeep of the estate ensuring all SLA's and KPI's are achieved.
  • Recording and monitoring performances.
  • Managing contracts up to £1m, such as maintenance, fitout contractors, designers, small works contracts, health and safety assessors.
  • Conducting regular inspections and managing the specialist service providers delivering the PPM and reactive maintenance programmed.
  • Drafting maintenance and asset reports when required.
  • The Workplace Technical partner will also manage and conduct the risk assessments for the M&E and H&S for every location and monitor and implement the company's health and safety policy in every location.
  • Working closely with Workplace Experience partner on the security audit and assessment to ensure we are fully aligned with government guidance and internal regulation. As well as managing First aider and fire marshal training and record for colleagues.
  • Ability to travel to other AXA XL Sites (Birmingham, Manchester, Chelmsford, Ipswich and Lloyds) supporting the workplace experience partner and Workplace Community leader and its team, to ensure we are delivering the same standard of services across all offices.
  • Dealing with the landlords or property managers of each locations, to ensure adequate level of services as per services charge paid.
  • Processing the services charges, sundries and electricity bills across the portfolio.
  • Deliver a safe, secure, and inclusive work environment by providing excellent standards of workplace accommodation and highlevel services for all staff, guests, and other occupiers of the premises.
  • Dealing with the landlords or property managers of each locations, to ensure adequate level of services as per services charge paid.
  • Processing the services charges, sundries and electricity bills across the portfolio.
To work with other aspects of AXA XL's 'Socially Responsible Management' programme in relation to environmental and sustainability policies.

  • Develop proactive relationships with your suppliers and be an active driver on innovation and improvement.
  • Monitor expenditure, ensuring the correct controls and processes are adhered to and that local budgets are being tracked and managed appropriately.
  • Support the Ops Director Workplace on the Quarterly variance report, Reconciliation and Budget pack design. Support the Ops Director Workplace on fitout and dilapidation process for the whole portfolio
  • Onsite presence required Perform any related duties as assigned, upon business request.
  • You will report to the Workplace Operations Director.

SHARE your talent

SHARE your talent

  • A professional qualification in real estate and/or facilities management (IWFM Level 4+) or relevant experience
  • A good working knowledge of UK Health & Safety laws and statutory regulations relating to buildings management including interactions with Local Authority Representatives
  • First Aider and Fire Marshall trained or willing to be
  • IOSH or NEBOSH qualified or willing to study for qualification
  • Prince 2 Project Management qualification desirable
  • Good ability to work on various software and computer skilled
  • Procurement and negotiation skills
  • Flexibility to work out of hours and when and where required
  • Proven ability to manage projects on a time pressurized project
  • Research skills and the ability to draw information from various sources, including people
  • Clear and concise writing skills and the ability to handle long and complex documents
  • Proven experience to work collaboratively with internal and external stakeholder
  • Practical, flexible, and innovative approach to work

FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, lead
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