Finance Officer - Manchester, United Kingdom - Community Transport Association

Description

To apply, please submit your CV and a cover letter.

About us

We are professional, agile, innovative, and our goal is to In all parts of the UK, on every day of the year, thousands of community transport staff and volunteers help people to stay independent, participate in their communities and access vital public services and employment.

The Community Transport Association is a national charity that represents and supports these organisations:

thousands of charities, community groups, schools and other organisations, who all provide transport services that fulfill a social purpose and community benefit.

We are for and about accessible and inclusive transport.


Post:
Finance Officer

Location:

Remote or hybrid - CTA Manchester Officer, 12 Hilton Street, Manchester


Salary:

Starting Salary £24,360 (CTA Grade C - £24,360 - £26,889)


Contract:

Full-time; 35-hours per week (Hybrid - Wednesday in the Manchester Officer)


Interview Date:
Monday 27th March 2023


Reports to:

Director of People & Operations, with technical support and supervision from the outsourced Management Accountant and Finance Director.


Direct Reports:

None


Purpose of Role:

To support the effective and efficient operation of the finance function and the provision of all necessary financial figures and reports required by the CTA leadership team and Board.

The post-holder will assist with the production of financial management information and will coordinate our finance systems and processes.


Responsibilities:

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Strategy and Development_

• Support the implementation of CTA's strategy by providing outstanding customer service and ensuring the effective running of our finance systems and processes.
• Actively identify opportunities to improve, develop and refine our finance systems and processes.

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Leadership and Management_

• Help to drive a 'customer service' culture across CTA by role modelling our agreed values and behaviours.
• Effectively use the resources of the organisation including managing financerelated activities within the agreed budget.

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Delivery_

• Produce timely and accurate sales invoices in relation to customer orders.
• Maintain the sales ledger and ensure all monies received are either posted to the relevant sales ledger account and allocated to the relevant sales invoices, or posted directly to the nominal e.g. memberships and grants.
• Post online card receipts received via Stripe and BACS payments received in the bank.
• Bank cheques received and deal with any bounced / returned cheques.
• Handle queries from customers and CTA staff, and produce customer statements where required.
• Raise credit notes where required.
• Process payments on account and refunds.
• Manage the process for recovery of aged debt in line with our procedures.
• Agree stock sales to external stock movement sheets.
• Obtain authorisation for invoices and ensuring that they have been coded appropriately.
• Maintain the purchase ledger to ensure that all supplier invoices, including staff expenses are accurately entered into Sage.
• Process payment of amounts due including invoices and other nonpurchase ledger items (including tax, credit card and pension items) promptly and within the restrictions of cash availability via online banking, cheque and direct debit.
• Issue remittance advices.
• Monitor outstanding creditors, reconcile to supplier statements and investigate any differences.
• Enter transactions from credit card purchases and reconcile card balances.
• Process banking statements.
• Support the payroll process by providing the payroll bureau with the details of any monthly salary adjustments, setting up payments of net wages and amounts due to HMRC, setting up pensions payments with the pension provider, reconcile payroll bureau salary reports and post related journal to Sage.
• Undertake banking and cash handling by preparing a monthly bank reconciliation for review by the Management Accountant and maintaining control of the petty cash held.
• Prepare, collate and submit any necessary documentation and analysis for any grant funding claims e.g. national government grants; corporate funding grants etc.
• Hold copies and records of all contracts for the organisation.
• Ensuring appropriate documents are filed appropriately.
• Assist and support with wider administration, including HR administration where required.

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Governance and Compliance_

• Ensure compliance within our finance activities with relevant legislation, policies and good practice, including around charity law, company law, Health and Safety, data protection etc.
• Coordinate the internal Health and Safety processes of the organisation, ensuring risk assessments are carried out and general Health and Safety processes are followed as per our Health and Safety Policy.

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Stakeholders_

• Liaise with budget managers, staff and external suppliers to resolve queries in relation to accounts, payments etc.