Administrative Assistant - Belfast, United Kingdom - Hamilton Architects

Hamilton Architects

Verified Company

Belfast, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Opportunity

As an integral part of the office management team, this opportunity will provide proactive and reliable administration support within the Belfast office assisting in the smooth and effective running of the business.

This position will see your day-to-day being working with a diverse team and supporting with anything from setting up meeting rooms, welcoming guests, and travel arrangements; to organising various team events, and seeing to office maintenance.

This is an office-based position in our Belfast office, with potential for growth.

Monday - Friday - 9am - 5.15pm

What you will do

Ensure all general administration tasks and workloads are carried out thoroughly and promptly
Supporting Human Resources
Maintenance of stationery and welfare supplies
Book meeting rooms and issue electronic invitations via the Outlook Calendar booking system
Ordering lunches and organising hospitality drinks when required
Support project teams by providing an effective and efficient service with typing and recording of documentation using appropriate systems and being conscious of deadlines
Managing the Welcome Desk signin/out system by staff and visitors
Telephone answering, call redirection, message taking
Printing and binding of drawings and documents
Organise incoming and outgoing post

About You

Be able to work in a team environment, be flexible, exercise judgement and discretion in all tasks and with a desire to show initiative.
To be a reliable and approachable point of contact for staff and external parties
Competent MS Office user
A proactive, cando approach, a flexible and adaptable attitude
Good communication and interpersonal skills, and able to communicate with colleagues and customers in person, by telephone and in writing

Job Types:
Full-time, Permanent

Benefits: