Office Assistant - City of London, United Kingdom - Larbey Evans

Larbey Evans
Larbey Evans
Verified Company
City of London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description
Office Assistant key tasks/responsibilities will include but are not limited to:

  • Providing administrative support to the Office Manager with regard to the facilities management of the office.
  • Ordering stationery and kitchen supplies and monitoring stock levels.
  • Assisting with ad hoc office moves.
  • Facilitating the shredding of confidential documents.
  • Resetting meeting rooms once meetings have finished.
  • Greeting clients and external visitors when they arrive for meetings, following visitor signin procedures. Ensuring meeting rooms are kept tidy at all times.
  • Overseeing meeting room bookings and ensuring appropriate room setup and refreshments are in place, arranging catering for working lunches whenever necessary.
  • Dealing with incoming deliveries, being a contact point for the building's reception team in respect of incoming post and couriers, arranging distribution of post internally.
  • Booking couriers and sending outgoing post.
  • Answering incoming telephone calls, assisting where appropriate and/or taking messages.
  • Organising videoconferences using the firm's VC software, coordinating with external participants and the IT team where necessary.
  • Assisting the PA team with ad hoc administrative support to the feeearning team as and when required. Typical duties may include (but are not limited to) processing expense claims, printing and collating documents into legal bundles, scanning, bookingtaxis and archiving confidential legal files for offsite storage.
  • Developing and maintaining good relationships with partners, associates and all staff members.
  • Other duties as assigned from time to time.
  • In addition, there may be opportunities to assist with various ad hoc projects from timetotime (e.g. client events and staff social functions).
Office Assistant skills and knowledge


The Office Assistant will possess:

  • Prior experience of working in an office environment
  • Effective communication, both orally and in writing.
  • Friendly and professional demeanor, demonstrating high levels of client care, and having excellent organisational and time management skills
  • Experience and willingness to provide a topclass catering service to guests
  • The ability to work efficiently and, at times under pressure.
  • Excellent organisational skills and attention to detail.
  • Experience of prioritising their workload in order to juggle conflicting demands and meet deadlines.
  • Proficiency with Microsoft Office programs.
  • Excellent customer service to both internal and external clients.
  • A positive attitude and effective collaboration.


Previous facilities/office experience would be ideal however an attitude of no job too big nor too small is a must as is the capacity to lift heavy items, multi-task and communicate well.

Additionally if you have come from a reception background but lookingto move in to an office/operations based role then this is ideal.

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